RELATES TO: KRS 164.7871-164.7885
NECESSITY, FUNCTION, AND CONFORMITY:
KRS
164.748(4) requires the
authority to promulgate administrative regulations pertaining to the awarding
of grants, scholarships, and honorary scholarships as provided in
KRS
164.740 to
164.785.
KRS
164.7885(7) authorizes the
authority to promulgate administrative regulations for the administration of
the Kentucky Educational Excellence Scholarship Program. This administrative
regulation establishes the conditions for KEES eligibility for a student
simultaneously enrolled in two (2) or more participating institutions.
Section 1. For purposes of the Kentucky
Educational Excellence Scholarship program, a student who is otherwise eligible
pursuant to
KRS
164.7871 through
164.7885
and is enrolled simultaneously in two (2) or more participating institutions
pursuing a program of study jointly offered by those institutions, shall be
eligible under this section if:
(1) The
eligible program of study is covered by a consortium agreement between the
participating institutions; and
(2)
The eligible postsecondary student is carrying a combined academic workload at
all participating institutions in the consortium equal to at least half-time
enrollment at the primary institution.
Section 2. Consortium Agreement. Two (2) or
more participating institutions in the Kentucky Educational Excellence
Scholarship Program shall, for purposes of Section 1 of this administrative
regulation, execute a consortium agreement which meets at least the following
terms and conditions:
(1) The agreement shall
be written and signed by authorized representatives of each participating
institution;
(2) The agreement
shall designate which participating institution will serve as the "primary"
institution; and
(3) The agreement
shall specify that the primary institution shall perform the duties set forth
in Section 3 of this administrative regulation.
Section 3. Duties of Primary Institution. For
purposes of Section 2 of this administrative regulation, the primary
institution designated in a consortium agreement shall assume the following
duties and responsibilities:
(1) Maintain all
records, including information from all participating institutions about the
eligible postsecondary student's grades, institutional costs incurred,
financial aid received, enrollment, and all other information related to the
student's eligibility as is required to be maintained on any other KEES
recipient enrolled in the primary institution;
(2) Disburse the Kentucky Educational
Excellence Scholarship to the eligible postsecondary student;
(3) Confer academic credit to the eligible
postsecondary student for all courses completed at other participating
institutions under the consortium agreement as if the courses had been provided
by the primary institution;
(4)
Monitor the eligible postsecondary student's enrollment status at all
participating institutions in the consortium and indicate the student's
enrollment at the primary institution as the equivalent of the combined
enrollment at all participating institutions in the consortium;
(5) Calculate any refund or repayment and
make an applicable refund based on the primary institution's refund policy, as
provided in
11
KAR 15:060 based upon a change in enrollment at a
participating institution in the consortium, as if the student were enrolled at
the primary institution; and
(6)
Provide to the authority, on behalf of all participating institutions in the
consortium, all required reports and notifications as if the eligible
postsecondary student were enrolled only at the primary
institution.
Section 4.
The consortium agreement may contain other terms or conditions, not
inconsistent with this administrative regulation, as may be deemed necessary or
appropriate by the participating institutions.
