11 KAR 15:110 - Scholarships for Registered Apprenticeship and Qualified Workforce Training programs
RELATES TO: KRS 164.7871-164.7885
NECESSITY, FUNCTION, AND CONFORMITY: KRS 164.7884(5) requires the authority to promulgate administrative regulations establishing the procedures for making awards to KEES-eligible students participating in a registered apprenticeship or qualified workforce training program.
Section 1. Eligibility.
(1) A student who has earned a KEES award and
who is enrolled in a registered apprenticeship program shall be eligible to
request reimbursement for post-secondary expenses beginning with the 2018-2019
academic year.
(2) A student who
has earned a KEES award and who is enrolled in a qualified workforce training
program shall be eligible to request reimbursement for post-secondary expenses
for the academic year beginning July 1, 2020.
(3) Reimbursement shall be made only for
approved expenses as provided in KRS 164.7884(3)(a).
Section 2. Election Process.
(1) By August 1 prior to the start of the
academic year, a student enrolled in a registered apprenticeship or qualified
workforce training program shall submit to KHEAA their funding pathway choice,
either traditional or reimbursement, for postsecondary KEES use.
(2) If a student chooses the traditional KEES
funding pathway, funds shall be paid to the student's postsecondary institution
upon KHEAA's receipt of enrollment verification from the institution. Funds
shall not be paid directly to the student by KHEAA.
(3) If a student chooses the registered
apprenticeship or qualified workforce training reimbursement pathway, funds
shall be paid directly to the student upon KHEAA's receipt of both a
reimbursement request and proof of purchase by the student.
(4) Any student who fails to make an election
by August 1 shall automatically be placed in the traditional KEES funding
pathway.
Section 3.
Reimbursement Process.
(1) Upon receipt of a
student's election to participate in the registered apprenticeship or qualified
workforce training reimbursement pathway, KHEAA shall provide written
confirmation to the student detailing the reimbursement process.
(2) To be eligible for reimbursement, the
student shall:
(a) Purchase items required for
participation in the registered apprenticeship or qualified workforce training
program;
(b) Complete and submit to
KHEAA a reimbursement request; and
(c) Submit to KHEAA supporting documentation,
including an itemized dated receipt.
(3) Upon receipt of the required
documentation and approval of the reimbursement request, KHEAA shall provide
reimbursement of the approved expenses directly to the student in the form of a
paper check.
(4) In addition to
reimbursable purchases, a student may request a travel allowance of up to $250
per semester to cover commuting costs incurred during participation in the
registered apprenticeship or qualified workforce training program.
(5) The total reimbursement amount per year
shall not exceed the student's KEES award maximum.
(6) Eligibility for reimbursement ends the
earlier of:
(a) Five (5) years following the
student's date of high school graduation or GED receipt;
(b) The student's successful completion of a
registered apprenticeship or qualified workforce training program; or
(c) Receipt of reimbursement for four (4)
academic years.
Section
4. Conversion of Funding Pathway. A student may elect to change
their funding pathway one (1) time after making their initial election.
(1) The change request shall be submitted to
KHEAA in writing.
(2) The change
shall become effective at the beginning of the next academic year following
KHEAA's receipt and approval of the request.
(3) The KEES award maximum for a student
transitioning from the traditional KEES pathway to the registered
apprenticeship or qualified workforce training pathway shall be based on the
student's postsecondary renewal amount for the last academic year completed in
the traditional pathway.
Notes
STATUTORY AUTHORITY: KRS 164.744(2), 164.748(4), 164.753(3), 164.7884, 164.7894
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