501 KAR 7:020 - Administration; management
RELATES TO: KRS 441.055
NECESSITY, FUNCTION, AND CONFORMITY: KRS 441.055(1) requires the Department of Corrections to promulgate administrative regulations establishing minimum standards for jails that house state prisoners. This administrative regulation establishes procedures to be followed for the administration and management of restricted custody centers.
Section 1. Policy, Procedure, and
Organization.
(1) The jailer shall develop and
maintain an organizational chart and a policy and procedures manual that has
been adopted by the governing authority and filed with the
department.
(2) The written policy
and procedures manual shall be available to employees.
(3) The policy and procedures manual shall
include the following aspects of the center's operation:
(a) Administration;
(b) Fiscal management;
(c) Personnel;
(d) Security and control;
(e) Sanitation and management;
(f) Medical services;
(g) Food services;
(h) Emergency and safety
procedures;
(i)
Classification;
(j) Prisoner
programs;
(k) Prisoner services;
and
(l) Admission and
release.
(4) The policy
and procedures manual shall be reviewed, updated, and any changes approved by
the governing authority at least annually. Each revision shall be marked with
the effective date and filed with the department.
Section 2. Public Information.
(1) The jailer shall develop and implement a
procedure for the dissemination of information about the center to the public,
to government agencies, and to the media. The public and prisoners shall have
access to the procedure.
(2) With
the prisoner's written consent on a form authorizing release of information,
news media shall be permitted to interview a prisoner as established in the
center's policy and procedures manual, except if the safety and security of the
center is affected.
Section
3. Information Systems. The jailer shall establish and maintain an
information system.
(1) Center information and
prisoner records shall be:
(a) Retained in
written or electronic form; and
(b)
Stored in a secure manner so that they are protected from theft, loss,
tampering, and destruction. Prisoner records shall be maintained as required by
the Department of Libraries and Archives pursuant to 725 KAR Chapter
1.
(2) A telephonic
report to the Department shall be made of all extraordinary or unusual
occurrences within twenty-four (24) hours of the occurrence, and a final
written report shall be made within forty-eight (48) hours. The report shall be
placed in the prisoner's center record. An extraordinary or unusual occurrence
shall include:
(a) Death of a
prisoner;
(b) Attempted suicide
that constitutes a serious health situation, or suicide;
(c) Serious injury, whether accidental or
self-inflicted;
(d) Attempted
escape or escape from center;
(e)
Fire;
(f) Riot;
(g) Assault, whether by jail personnel or
prisoner;
(h) Sexually abusive
conduct; and
(i) Occurrence of
contagious or infectious disease, or illness within the center
facility.
(3) The center
shall keep a log of daily activity.
(4) The center shall, if there is an escape,
immediately:
(a) Notify the Division of Local
Facilities jail inspector;
(b)
Notify Kentucky State Police or local law enforcement;
(c) Activate VINE through use of the
Emergency Override Line (EOL); and
(d) Enter the prisoner's escape status into
the jail management system.
Section 4. Prisoner Records.
(1) The information required by 501 KAR 7:120 for admission and release shall be retained for each prisoner in the prisoner's
center record. Other information retained in each prisoner's center record
shall include:
(a) Court orders;
(b) Personal property receipts;
(c) Infraction reports;
(d) Reports of disciplinary
actions;
(e) Work record and
program involvement;
(f) Any
extraordinary or unusual occurrence; and
(g) If a prisoner dies, the disposition of
the prisoner's property and remains.
(2) Medical records shall be maintained as
required by the Department of Libraries and Archives pursuant to 725 KAR
Chapter 1.
(3) The jailer shall
ensure that prisoner records are safeguarded.
(4) The jailer shall require a prisoner to
sign a form authorizing release of information, prior to the release of
information, other than public information, to an individual other than law
enforcement or a court official. A copy of the signed form shall be maintained
in the prisoner's record. The form shall include:
(a) Name of person, agency, or organization
requesting information;
(b) Name of
center releasing information;
(c)
Information to be disclosed;
(d)
Date consent form is signed; and
(e) Signature of prisoner.
Notes
STATUTORY AUTHORITY: KRS 441.045, 441.055
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.