06- 096 C.M.R. ch. 860, § 13 - Manifests, Recordkeeping and Reporting Requirements

All waste oil dealers, transporters as well as owners and operators of storage facilities, are required to maintain a record of all waste oil transactions.

A. Transporter. A transporter must maintain a log of all waste oil collected from generators. The log must contain at least the following information on each shipment:

(1) Name, address, and license number of the waste oil transporter.

(2) The date of receipt of the waste oil.

(3) The name and address of each generator from whom waste oil was received.

(4) The quantity and a general description (e.g., automotive crankcase) of the waste oil collected from each generator.

(5) The name and address of the facility to which the waste oil was delivered.

(6) The signature of the operator of the receiving facility indicating that the waste oil has been received.

B. Storage Facility

(1) The owner or operator of a waste oil storage facility must maintain a log of all waste oil received. The log must contain the following information:

(a) Name, address and license number of the waste oil storage facility.

(b) The date the waste oil was received, along with a copy of the transporter's log for that shipment.

(c) The name, address, and license number of the transporter. (If received from a generator, the name and address of the generator.)

(d) The quantity of waste oil received.

(e) A general description of the type of waste oil received (automotive crankcase oil, industrial lubricating oil, etc.).

(f) The location and identification number of the container where the waste oil is stored.

(g) The signature of the owner/operator receiving the waste oil.

(2) The owner or operator of a waste oil storage facility must maintain a record of all waste oil leaving the facility.

(a) If the waste oil meets the specifications set forth in Section 4B of this rule, a manifest is not required. However, the invoice must state that the product is derived from waste oil. A copy of the sale invoice and the results of all analyses required under Section 4 of this rule for that shipment or batch must be retained by the facility operator.

(b) If the waste oil does not meet the specifications set forth in Section 4B, it shall be transported from the facility only if accompanied by a manifest. The results of all analyses performed on that shipment or batch of waste oil and the batch number (if applicable) must be recorded on the Uniform Hazardous Waste Manifest under Item J, "Additional Descriptions."

C. Quarterly Reports. Waste oil dealers shall submit a quarterly report to the Department using forms obtained from the Department. The report shall specify the type (crankcase, industrial, etc.) classification (specification, off-specification), amount and destination of all waste oil collected, transported, stored or delivered in that quarter (Quarters are: January - March, April June, July - September, October - December). Reports shall be submitted within 15 calendar days from the close of the quarter.

D. Retention of Records. Manifests, logs, quarterly reports, and analytical results most be retained by the licensee for a period of not less than three (3) years. The period of retention of records is extended automatically during the course of any unresolved enforcement action regarding the regulated activity or as requested by the Commissioner.

Notes

06- 096 C.M.R. ch. 860, § 13