Emergency preparedness reporting required by the Department,
as authorized by
22 MRS
§822(2), as amended by
An Act To Implement Provisions Necessary to the Health, Welfare and
Safety of the Citizens of Maine in Response to the COVID-19 Public Health
Emergency ( Public Law 2020, chapter 617), is in addition to other
reporting required under this rule. Reporting under this section must be in a
form prescribed by the Department. Designated Health Care Facilities may be
required to report on a daily basis or less frequently, as specified by the
Department. In the event of a declared Health Emergency or Extreme Public
Health Emergency, dynamic reporting may be requested by the Department.
A.
Inpatient and Emergency Bed
Tracking. Designated Health Care Facilities are required to report
electronically to the Department the number of available beds within the
facility. Facilities must track daily occupancy by bed type and submit reports
to the Department no less frequently than weekly. Reports must be submitted no
later than Monday, 11:59 p.m., and must be in in accordance with the electronic
data system designated by the Department to collect bed tracking information.
In the event of a declared Health Emergency or declared Extreme Public Health
Emergency, this information must be provided daily and immediately upon the
Department's request.
B.
Medical Supply Inventory. Designated Health Care Facilities are
required to report electronically to the Department information related to
medical supply inventory, in accordance with the electronic data system
designated by the Department.
1. Designated
Health Care Facilities must report monthly the quantities, in stock, of the
following medical grade personal protective equipment (PPE):
a. N95 respirators,
powered air purifying respirators (PAPRs), and other respiratory
masks;
b. Surgical and non-surgical
face masks;
c. Face
shields;
d. Protective
gowns;
e. Disposable gloves;
and
f. Shoe
coverings.
2. Designated
Health Care Facilities must report, on a monthly basis, the number of
ventilators and alternative ventilators on site.
3. In the event of a declared Health
Emergency or declared Extreme Public Health Emergency, in addition to monthly
reporting, additional inventory and supply information, which may also include
information regarding available pharmaceuticals and testing capacity, must be
provided immediately upon the Department's request.
C.
Emergency management plans.
Designated Health Care Facilities are required to submit to the Department an
annual summary report of the facility's emergency management plan, using the
form prescribed by the Department. The facility must submit the annual report
to the Department before March 31 of each year. The annual report must include,
at a minimum, information regarding the facility's PPE stockpile and triage
planning information. In the event of a declared Health Emergency or declared
Extreme Public Health Emergency, the Department may require Designated Health
Care Facilities to complete the reporting form, in whole or in part,
immediately upon the Department's request.
D.
Designated contact.
Designated Health Care Facilities must provide to the Department contact
information for the person who is designated by the facility to respond to the
Department's requests for information under this section.
E. Designated Health Care Facilities are
required to provide any other information reasonably requested by the
Department pertaining to the Designated Health Care Facility's emergency
management plans and operations. The scope of the Department's requests will be
limited to the minimum necessary information.
