10-144 C.M.R. ch. 5, § 1.3 - Head Start Grants Administration

A. Purpose and Scope

This part establishes regulations applicable to program administration and grants management for all Head Start grants.

B. General Requirements

1. Applicable Regulations

The following HHS regulations shall apply to all grants made under these rules:

OMB Circular A-110 Attachment O Procurement Standards

OMB Circular A-110 Attachment N Property Management

OMB Circular A-110 Attachment F Standards for Financial Systems

OMB Circular A-122 Cost Principles for Non-Profit Organizations

2. Nondiscrimination

No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under the Head Start Program on the basis of race, color, national origin, sex, age or condition of handicap.

3. Insurance and Bonding

a Private nonprofit Head Start agencies and their delegate agencies shall carry reasonable amounts of student accident insurance, liability insurance for accidents of their premises, and transportation liability insurance.

b Private nonprofit Head Start and delegate agencies shall make arrangements for bonding officials and employees authorized to disburse program funds.

C. Matching Requirements

Financial assistance granted for a Head Start program shall not exceed 80 percent of the total costs of the program -for FY '85 funds. Beginning with FY '86 funds, financial assistance granted for a Head Start program shall not exceed 80 percent of the approved costs of the program. No federal funds or other funds or resources applied as a match to the federally funded Head Start Program may be applied as match to the State funded program.

D. Personnel and General Administration

1. General Requirements

Head Start agencies and delegate agencies shall conduct the Head Start program In an effective and efficient manner, free of political bias or family favoritism.

2. Personnel Policies

a Head Start agencies shall establish personnel policies for themselves and their delegate agencies. At a minimum, such policies must govern the following: staff qualifications, recruitment and selection, classification of positions, salaries, employee benefits (including leave, holidays, overtime, and fringe benefits), conflicts of Interest, official travel, career development, performance evaluations, and employee management relations (including employee grievances and adverse actions).

b The policies shall be in writing, approved by the Head Start Policy Council or Committee, and made available to all Head Start and delegate agency employees.

3. Reserved.

4. Start-up Costs

The costs of starting up a Head Start Program must be supported by documentation and must have the approval of DCS. Beginning with FY '86 funds, no start-up costs are allowed.

5. Delegation of Program Operations

Financial assistance is not available for program operations where such operations have been delegated to a delegate agency by a Head Start agency unless the delegation of program operations Is made by a written agreement and has been approved by the DCS before the delegation is made.

Notes

10-144 C.M.R. ch. 5, § 1.3