10-148 C.M.R. ch. 19, § A-16 - RECORDS
A. Records required by these rules shall be
maintained and made available for inspection by the Department and reports
shall be submitted as required by the Department,
B. PNMI- Child Placing Agency records shall
include a copy of each of the following:
1
Written statement of philosophy purpose, operating policy for provision of
services and geographic area served.
2 A plan for financing the PNMI- Child
Placing Agency and financial accounts, books and records.
3 Written personnel policies as specified in
section 10(F) of these Rules.
4 A
personnel file for each employee as specified in section 10(J) of these
Rules.
C. Service
Records
1 Child placing agencies with
adoption programs shall have adoption records which include the following
information for each separate study and placement.
a Formal signed application.
b Medical statement.
c References.
d Financial data.
e Religious data.
f Written record of the adoptive home study
incorporating the components specified in sections 12(C) and 12(D) of these
Rules.
g Signed placement agreement
when child is placed as specified in section 12(D)(4) of these Rules.
h Written record of the placement experience
as specified in section 12(D) of these Rules.
i Documentation of completion of adoption as
specified in section 12(D)(9) of these Rules.
j Written record of post-adoption
services.
2 There shall
be records of service to biological and legal parents which contain the
following:
a Intake information.
b Written record of services provided as in
section 14(B) of these Rules.
3 All child placing agencies shall have
records of services to children for whom placement services are provided which
shall include the following:
a Written
authorization for care as specified in section 15(A)(1) of these
Rules.
b Information about the
child as specified in section 15(A)(2) of these Rules.
c Records of physical examination by duly
licensed physician.
d Written
record of the placement experience of the child as specified in section 15(B)
of these Rules.
e If the child is
not placed for adoption, information as specified in section 15(C) of these
Rules.
f If the child is
surrendered and released for adoption, there shall be a written record of the
study of the child as specified in section 13(C) of these Rules.
g There shall be a written record of the
preparation of the child for adoption as specified in section 13(D) of these
Rules.
A. There shall be documentation of
compliance with the Interstate Compact Placement of Children 22 M.R.S.A.
Section4191et
seq. whenever an interstate
placement is made.
B. The PNMI-
Child Placing Agency shall transfer at no charge clinical records and other
pertinent information to other clinicians involved in a child's case, upon
request and, when necessary, with a legally signed release of
information.
C. The PNMI- Child
Placing Agency shall maintain and retain contracts with subcontractors for a
period of at least five (5) years after the expiration date of the contract. In
addition, records of contractors or subcontractors shall be subject to the same
record maintenance and retention rules as are all enrolled providers.
Notes
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