99-346 C.M.R. ch. 25, § 3 - Responsibilities of Subgrantees

Subgrantees shall be responsible for the operational management and provision of WAP services as provided for in this section.

A. Income eligibility of all applications must be determined and certified by the Subgrantee HEAP office within 30 calendar days of the date of application. In the event an application is received by a Subgrantee for a household residing in a Catchment Area other than the Subgrantee's designated Catchment Area, the Subgrantee shall notify the applicant of the error and forward the application and supporting documentation to the applicable Subgrantee.

B. Subgrantees must recertify household eligibility in the case of any household whose initial application was completed and dated more than twelve months prior to the proposed WAP activity.

C. Subgrantees must provide allowable WAP services in accordance with this rule and the Weatherization Act. No Subgrantee employee, agent or contractor shall perform work, which under state law or local ordinances or codes, must be performed by a licensed or certified technician or repair person unless that person possesses such qualifications.

D. Subgrantees must procure Weatherization Materials, supplies, and services in accordance with the Weatherization Act.

E. Subgrantees must provide written notification to households denied WAP benefits of the grounds for denial and of the right to appeal a soutlined below.

1. Any application denial or Dwelling Unit failure to be approved for WAP services shall be subject to a Fair Hearing pursuant to Section 11 below.

2. An application neither denied nor approved within a reasonable time is subject to an informal review unless the delay was caused by the household's lack of cooperation in providing necessary and reasonable evidence.

3. An informal review will be conducted by a person other than the one who made or approved the decision under review or a subordinate of this person. Maine Housing will review the file, conduct necessary research, and give the applicant an opportunity to present written or oral objections to the decision under review. Inrendering a decision Maine Housing will evaluate the accuracy of the calculations, the level of documentation provided by the applicant, and the reason for any delay. The agency conducting the informal review will communicate the results of the review to the applicant. This decision will represent final agency action in regards to that determination.

4. Subgrantees must also participate as necessary in any scheduled Fair Hearing. The Subgrantee agrees to disclose to the applicant on request, all information pertaining to a decision on eligibility for assistance.

F. Subgrantees must submit reimbursement requests and reports as required by Maine Housing.

G. Subgrantees must inform the public of the availability of WAP services and other available energy services by coordinating with HEAP out reach activities.

H. Subgrantees must maintain fiscal and program records in accordance with the requirements of 2 C.F.R. Part 200 for no less than three years.

I. Subgrantees must participate in an annual audit of WAP by Maine Housing or an auditing firm approved by Maine Housing.

J. Subgrantees must not discriminate against program participants or applicants for WAP benefits on the basis of race, color, national origin, sexual orientation, disability, age, sex, or religion.

K. Subgrantees must provide service to Eligible Households as set forth in Section 5 of this rule and the State Plan.

L. Subgrantee will not report a Dwelling Unit to Maine Housing as completed until the Subgrantee has performed a final inspection and certified that applicable work has been completed in a work man like manner.

Notes

99-346 C.M.R. ch. 25, § 3