99-346 C.M.R. ch. 25, § 3 - Responsibilities of Subgrantees
Subgrantees shall be responsible for the operational management and provision of WAP services as provided for in this section.
A. Income eligibility of all
applications must be determined and certified by the Subgrantee HEAP office
within 30 calendar days of the date of application. In the event an application
is received by a Subgrantee for a household residing in a Catchment Area other
than the Subgrantee's designated Catchment Area, the Subgrantee shall notify
the applicant of the error and forward the application and supporting
documentation to the applicable Subgrantee.
B. Subgrantees must recertify household
eligibility in the case of any household whose initial application was
completed and dated more than twelve months prior to the proposed WAP
activity.
C. Subgrantees must
provide allowable WAP services in accordance with this rule and the
Weatherization Act. No Subgrantee employee, agent or contractor shall perform
work, which under state law or local ordinances or codes, must be performed by
a licensed or certified technician or repair person unless that person
possesses such qualifications.
D.
Subgrantees must procure Weatherization Materials, supplies, and services in
accordance with the Weatherization Act.
E. Subgrantees must provide written
notification to households denied WAP benefits of the grounds for denial and of
the right to appeal a soutlined below.
1. Any
application denial or Dwelling Unit failure to be approved for WAP services
shall be subject to a Fair Hearing pursuant to Section
11 below.
2. An application neither denied nor approved
within a reasonable time is subject to an informal review unless the delay was
caused by the household's lack of cooperation in providing necessary and
reasonable evidence.
3. An informal
review will be conducted by a person other than the one who made or approved
the decision under review or a subordinate of this person. Maine Housing will
review the file, conduct necessary research, and give the applicant an
opportunity to present written or oral objections to the decision under review.
Inrendering a decision Maine Housing will evaluate the accuracy of the
calculations, the level of documentation provided by the applicant, and the
reason for any delay. The agency conducting the informal review will
communicate the results of the review to the applicant. This decision will
represent final agency action in regards to that determination.
4. Subgrantees must also participate as
necessary in any scheduled Fair Hearing. The Subgrantee agrees to disclose to
the applicant on request, all information pertaining to a decision on
eligibility for assistance.
F. Subgrantees must submit reimbursement
requests and reports as required by Maine Housing.
G. Subgrantees must inform the public of the
availability of WAP services and other available energy services by
coordinating with HEAP out reach activities.
H. Subgrantees must maintain fiscal and
program records in accordance with the requirements of 2 C.F.R. Part 200 for no
less than three years.
I.
Subgrantees must participate in an annual audit of WAP by Maine Housing or an
auditing firm approved by Maine Housing.
J. Subgrantees must not discriminate against
program participants or applicants for WAP benefits on the basis of race,
color, national origin, sexual orientation, disability, age, sex, or
religion.
K. Subgrantees must
provide service to Eligible Households as set forth in Section
5 of this rule and the State
Plan.
L. Subgrantee will not report
a Dwelling Unit to Maine Housing as completed until the Subgrantee has
performed a final inspection and certified that applicable work has been
completed in a work man like manner.
Notes
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