Md. Code Regs. 10.01.16.05 - Disposal of Medical Records
A.
A health care provider shall maintain a medical record in accordance with the
records retention schedule and may dispose of the record when the minimum
retention requirements as described in Regulation .04B of this chapter have
been met.
B. For purposes of
destruction, a medical record is an indivisible entity unless, in the health
care provider's professional judgment, the medical record is
divisible.
C. A health care
provider shall ensure confidentiality of medical records throughout the
disposal process:
(1) For paper records, by
incineration, shredding, pulping, or other comparable process which renders the
records permanently unreadable;
(2)
For electronic or magnetic media, such as computer disks or magnetic tapes, by
completely sanitizing the media, and not just by erasure or deletion;
(3) For other media, such as film, photos, or
compact discs, by destroying the media with no possibility of recovery;
and
(4) By complying with the HIPAA
security provisions at 45
CFR §
164.310(d), as
amended.
Notes
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