Mich. Admin. Code R. 400.12212 - Personnel records
Rule 212.
(1) An
agency shall maintain a personnel record for each staff member.
(2) The personnel record must contain all the
following information before employment may occur:
(a) Name.
(b) Verification of education.
(c) Work history.
(d) Three references obtained from persons
who are unrelated to the staff person.
(e) A record of any convictions other than
minor traffic violations from either of the following:
(i) The Michigan state police, tribal police,
or the equivalent state or Canadian provincial law enforcement agency where the
person usually resides.
(ii) An
entity accessing either Michigan state police records or equivalent state or
Canadian provincial law enforcement agency where the person usually
resides.
(f) If the
employee has criminal convictions, the chief administrator or his or her
designee shall complete a written evaluation of the convictions that addresses
the nature of the conviction, the length of time since the conviction, and the
relationship of the conviction to regulated activity.
(g) A written statement from the employee
regarding any convictions.
(h)
Documentation from the department that the person has not been named in a
central registry case as the perpetrator of child abuse or neglect in Michigan
or in any state where the person lived in the 5 years preceding hire.
(3) The personnel record must
contain both of the following:
(a) A written
evaluation of a staff member's performance within a probationary period or not
later than 6 months after the staff member assumes his or her current
responsibilities. After the initial evaluation, a written evaluation must be
conducted every 12 months.
(b) A
copy of the job description for the staff member's current position.
(4) An agency shall maintain an
orientation and training record for staff members.
Notes
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