For all leases not otherwise exempt from competitive
procurement per 300.2 Exemptions Not Requiring Approval or
300.3 Exemptions Requiring Approval, each agency seeking to
lease space shall provide the following information that shall be published by
the RPM Division on its website on or before the time for advertisement of the
RLP in accordance with Mississippi Code of 1972, Annotated, Section
27-104-7(c).
Information shall be provided no less than thirty days prior to date proposed
for first advertisement. Failure to obtain pre-approval prior to advertisement
will necessitate re-advertisement by the agency or department.
(1)
Proposed RLP Package: The
use of applicable RPM Division template RLP forms and template Lease Contracts
without deviation is required unless it is determined that such documents are
either not practicable or not advantageous to the State for the specific lease
request in the opinion of the RPM Division Director. Any proposed deviations
and/or supplementary conditions to template forms and/or template Lease
Contract shall be clearly identified in the applicable sections of the template
documents. Where deviations from template documents are proposed, a written
justification by the Agency Head indicating why the template documents are
either not practicable or not advantageous to the State shall also be
included.
(2)
Space
Evaluation Form: The RPM Division form shall be completely filled out to
document that space to be requested is either in compliance with Space
Utilization Guidelines or that deviation is requested in which case written
justification by the agency shall also be included.
(3)
Advertisement Form:
Advertisement shall identify the agency or department seeking space,
approximate amount of usable square feet requested, type of space requested,
desired location of space requested, length of initial term requested, agency
contact information and deadline for receipt of proposals.
(4)
Location Flexibility:
Desired location shall be defined as broadly as possible to encourage
competition. Space leased for statewide or regional offices should identify
multiple counties or municipalities. Where an RLP identifies a single county or
municipality, such RLP shall be accompanied by a written justification by the
Agency Head indicating why location flexibility is not possible.
