13 Miss. Code. R. § 7-12.2 - Key Inventory and Key Access List
(a) All key box
locations that contain sensitive and restricted keys must maintain a current
and accurate key inventory and key access list. Sensitive keys are defined in
Section 3 of this regulation and restricted keys are those additional keys
relative to gaming operations restricted by the Slot, Table Games, Cage, Card
Games and Keno departments.
(b) At
a minimum, the key inventory list shall include, but is not limited to, the
following:
1. Key tag/ring number,
2. Quantity of key(s) on each key
tag/ring,
3. Key(s) name,
and
4. Key(s) description (must
match the physical markings on the key(s).
(c) Access to sensitive and restricted keys
is limited to only those employees specified in writing. The custodian for all
key box locations must maintain an accurate key access list that contains the
names and job titles of those employees authorized to access keys or signature
cards for each employee with signatory authority for these keys. The key access
list and/or signature cards must be on file at the key box location.
(d) The licensees System of Internal Controls
must indicate which employees have the authority to make changes, deletions,
and/or additions to the key inventory and key access lists.
(e) A documented physical inventory must be
conducted by the key box custodian on a per-shift basis for sensitive and
restricted key lock boxes utilized during the shift to ensure all keys are
accounted for. The documented inventory will be forwarded to Accounting on a
daily basis for review. The duplicate key box inventory shall be conducted in
accordance with Section 12(d) of this regulation.
(f) The physical inventory logs will be
forwarded to the Accounting department where they will be reviewed for
completeness. All discrepancies will be investigated, with the results of the
investigation documented.
(g) On a
quarterly basis, an independent department (i.e. Accounting, Compliance, etc.)
will conduct a documented physical inventory of sensitive and restricted key
lock box locations. All discrepancies will be investigated, with the results of
the investigation documented. (Adopted: 12/20/2007.)
Notes
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