12 CSR 10-23.550 - Lease Rental Companies
(1) As
used herein, the term "Registered fleet owners" shall mean lease rental
companies that are qualified and have been issued fleet registration as
prescribed in subsections 6 through 10 of section
301.032, RSMo.
(2) Registered fleet owner applicants shall
apply to the department by completing an application prescribed by the director
and by providing the following:
(A) The
registered name, address, and contact information of the applicant, including a
phone number and e-mail address;
(B) Proof of compliance with the minimum
number of fleet vehicles as prescribed in section
301.032;
(C) The name and e-mail address for an
account administrator designated by the applicant for purposes of creating and
maintaining an account to provide fleet motor vehicle information to the
department; and
(D) Proof of
financial responsibility that covers every vehicle in the registered fleet
owner's fleet.
(3) On any
day in which fleet vehicles are registered, the registered fleet owner shall
prepare a file with motor vehicle fleet information for the purposes of
updating the department's registration records. Such information shall be
submitted to the department Monday through Friday excluding state and federal
holidays. The director will provide the registered fleet owner an informational
packet which will include the method and format data is to be provided to the
director.
(4) Motor vehicles that
are registered as a fleet as prescribed in section
301.032, RSMo, must meet the
following conditions:
(A) Must be a passenger
motor vehicle, or truck that can be registered at a beyond local twelve
thousand pound (12,000 lb.) weight zone or below; and
(B) Vehicle must be titled in the registered
fleet owner's name.
(5)
License plate inventory that is not currently registered to a vehicle in the
registered fleet owner's fleet must be:
(A)
Kept in a lockable storage unit, stationary safe that is securely affixed to a
non-movable surface, walk-in safe or vault, closet, cabinet, or a combination
of these;
(B) Kept locked at all
times until registered to a vehicle in the registered fleet owner's fleet;
and
(C) Accounted for and
reconciled by the registered fleet owner each business day in which fleet
vehicles are registered, including how much inventory remains unutilized; what,
if any, inventory has been transferred; and whether any inventory has been
surrendered to the department or destroyed.
(6) Registered fleet owners authorized in
subsections 6 through 10 of section
301.032, RSMo shall be issued
special license plates. Each set of license plates shall bear the name or
abbreviated name of this state, the letters "LR" to the left of the plate
configuration, the word "fleet" at a location set forth by the director, and an
arrangement of numbers or letters, or both, as shall be assigned from year to
year by the director. The plates shall also contain fully reflective material
with a common color scheme and design for each type of license plate issued,
shall be clearly visible at night, and shall be aesthetically attractive, as
prescribed in section
301.130, RSMo.
(7) Registered fleet owner licenses will be
issued for no more than two (2) years and will expire on December 31 of the
second year. Registered fleet owners may obtain license plates with an
expiration that coincides with the license expiration. Registered fleet owners
choosing to discontinue licensure during or at the end of their licensure year
shall notify the department and immediately surrender all unissued plate
inventory, and collect and return to the department all issued inventory within
sixty (60) days of discontinuation or expiration of the license.
(8) Registered fleet owners shall cooperate
with any investigation or audit by the department authorized in section
301.032, RSMo. Registered fleet
owners shall permit an employee or agent of the department to inspect, during
normal business hours, any and all motor vehicle fleet records as deemed
necessary, and shall make requested records available for review or provide
electronic copies of records within fifteen (15) business days in order to
comply with the provisions of this section.
(9) Notwithstanding section (8) above, the
department may request copies of any and all documents, logs, or books related
to the accounting and reconciliation required by subsection (5)(C) above. Said
documents may be provided either in paper or digital format, but must be
provided to the department within two (2) business days from the date of the
request. This section shall not be construed to grant registered fleet owners
two (2) business days to comply with a request for immediate inspection of such
documents as described in section (8) above.
(10) The department may refuse to issue or
renew any license required pursuant to subsections 6 through 10 of section
301.032, RSMo, for a specified
period of time for any finding of fraud, misrepresentation, fleet license plate
misuse, improper motor vehicle record retention, failure to retain the
accounting and reconciliation documentation required by subsection (5)(C) of
this rule, or failure to provide accurate motor vehicle fleet information to
the department as required. The department shall notify the applicant or
licensee in writing at their last known address of the reasons for the refusal
to issue or renew the license and shall advise the applicant or licensee of
their right to file an appeal with the administrative hearing commission as
provided in Chapter 621, RSMo. All license plate inventory must be returned to
the Department of Revenue within thirty (30) days of written notice of refusal
to issue or renew the license, or within thirty (30) days of the administrative
hearing commission decision if an appeal is filed. Failure to do so may result
in action against the bond filed by the licensee in the amount equivalent to
the cost per license plate issued that has not been surrendered.
Notes
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