Mont. Admin. R. 37.75.205 - PROVIDER ENROLLMENT
(1) A new provider
must have a current, valid registration to provide child care in order to
participate in the CACFP. An existing provider may be working toward renewal of
its registration and participate in the CACFP if assurance is obtained from
licensing staff that they are approved and the registration is
forthcoming.
(2) Each sponsor must
do the following when enrolling a new day care home for participation in the
CACFP:
(a) unless (3) applies, obtain
licensing verification in the form of:
(i) a
current, valid copy of the provider's registration to provide child
care;
(ii) written documentation
from licensing staff indicating the provider has submitted all required
information and has been approved for registration;
(iii) a screen print from the Child Care
Under the Big Sky System (CCUBS), showing that the provider is registered and
the effective date of the registration; or
(iv) a screen print from the department's web
site, www.childcare.mt.gov, under "Programs & Services, Find Child Care"
showing that the provider is registered and the effective dates of the
registration; and
(b)
obtain written preapproval for participating from the Montana CACFP prior to
performing a preapproval visit, and perform a preapproval visit at the day care
home prior to allowing the day care home to participate in the CACFP. During
the preapproval visit, the sponsor must:
(i)
discuss CACFP benefits and verify that the proposed food service does not
exceed the capability of the day care home;
(ii) train the provider regarding CACFP
duties and responsibilities; and
(iii) discuss record keeping and
documentation requirements, including but not limited to posting menus, meals
to be served, and attendance records.
(3) If a registered day care home is approved
by the sponsor during the preapproval visit, the CACFP sponsor/provider
agreement must be completed, reviewed, and signed by the provider and the
sponsor's representative. The effective date to begin CACFP participation is
the date the CACFP sponsor/provider agreement is signed by both the provider
and the sponsor's representative.
(4) If the location where care is provided by
a day care home changes:
(a) the provider
must notify the sponsor, and the provider may continue CACFP participation
without interruption, provided:
(i) the
sponsor performs a preapproval visit at the new address within 10 business days
following the provider's first day of operation at the new location;
(ii) the new site is determined acceptable
for CACFP participation; and
(iii)
the new site is approved for child care by licensing staff;
(b) a Day Care Home Change in
Information form must be completed and submitted to the sponsor; and
(c) the tier status of the home must be
redetermined.
(5) If a
sponsor misdates any document in order to manipulate or circumvent a rule, the
sponsor will be placed under corrective action.
(6) A sponsor must not submit a claim for a
provider who is not registered or in compliance with (2)(a).
(7) A provider must retain on file for the
current and preceding three federal fiscal years copies of:
(a) the signed applications and agreements;
and
(b) the notification of reasons
and procedures for termination.
(8) A provider must retain the following
information on file and have it readily available at the time of a review for
the entire time the provider participates in the CACFP:
(a) a copy of the preapproval visit forms;
and
(b) a copy of the current CACFP
sponsor/provider agreement.
(9) If a provider moves or changes its legal
name, a new sponsor/provider agreement must be completed and marked
"CHANGE."
(10) If only meal times
are changed, a Meal Time Change form must be completed and submitted to the
sponsor with the current month's claim. Each Meal Time Change form becomes a
part of the sponsor/provider agreement and is effective upon the date of
receipt.
Notes
52-2-704, MCA; IMP, 52-2-702, 52-2-704, MCA;
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