Mont. Admin. R. 37.80.301 - REQUIREMENTS FOR CHILD CARE FACILITIES, COMPLIANCE WITH EXISTING RULES, CERTIFICATION
(1) Child care
facilities must be in compliance with the licensing and registration
requirements ARM Title 37, chapter 95 to receive payment under this chapter.
Loss of eligibility for funds under this chapter for failing to comply with
child care facility licensing and registration requirements including group
size and staff-to-child ratios, as well as program requirements, as stipulated
in the Best Beginnings Child Care Scholarship Manual is in addition to other
remedies available for such violations.
(2) The provider is responsible for informing
parents who are receiving child care assistance under this chapter that the
provider's license, or registration has been revoked or expired. The provider
may not bill the household for payments denied by the department due to the
provider's failure to comply with licensing, certification, or registration
requirements.
(3) Child care
providers must be certified or recognized by the department or its designated
agent as eligible to receive payment under this chapter. All applicable forms
must be completed and submitted for approval. Registered and licensed
facilities are approved by the Child Care Licensing Program of the department's
Quality Assurance Division. Facilities licensed or registered by other entities
must be recognized by the Child Care Licensing Program of the department's
Quality Assurance Division.
(4) A
provider's eligibility to receive state payment under a state-assisted child
care program may be terminated if:
(a) the
provider willfully misrepresents services provided, as set out in ARM
37.80.316(4)
or
37.80.502(6);
or
(b) the provider refuses access
to the child care setting and child records during business hours to the
following personnel:
(i) employees or other
agents of state or local government, investigating child care services, or
child abuse or neglect;
(ii) child
care resource and referral agency personnel; or
(iii) health, building, or fire officials
investigating child care facility health and safety issues.
(5) All child care
providers must maintain current sign-in/sign-out records for each child
receiving child care assistance and utilize them as follows:
(a) Each time the child enters or leaves the
provider's care, the parent or other individual authorized to deliver or pick
up the child must initial or sign the sign-in/sign-out sheet. An electronic
signature system may be used if it employs a unique and confidential
identification process for individuals.
(b) Sign-in/sign-out records must indicate
the child's name, the date, the hour, and the minute when the child enters and
leaves the provider's care.
(c)
The provider must make sign-in/sign-out records available to child care
resource and referral agency staff and state and local government health,
safety, or law enforcement representatives upon request.
(d) The provider must keep sign-in/sign-out
records for five years beyond the date of attendance.
(e) Sign-in/sign-out records must be
maintained on a daily, chronological basis that show the attendance of all
children. If the provider maintains a sign-in/sign-out record by individual
child or family, it does not meet the requirements of this rule.
(6) Providers must have a policy
on preventing and reducing expulsion and suspension. The policy must include
the following:
(a) reasons for expulsion;
(b) procedures for expulsion;
(c) how the provider will assist
the child and parent with transitions; and
(d) the types of referrals the provider will
make such as those to a community agency that could offer additional supports
to the family.
Notes
AUTH: 52-2-704, MCA; IMP: 52-2-704, 52-2-713, 52-2-721, 52-2-722, 52-2-723, 52-2-731, MCA
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