45 Neb. Admin. Code, ch. 5, § 007 - TEMPORARY RECORDS

007.01 During active administration, an institution must retain the originals of following items for the specified time frames which commence on the first of January following the creation of said record. Any temporary record not included in this Subsection must be retained for three years following the creation of the record.

RECORD	TIME PERIOD
Annual account review documents -	2 years
Annual reports of securities held in accounts -	until superseded
Appraisal of personal property held in fiduciary accounts -	Until Superseded
Appraisal of real estate parcels held in fiduciary accounts -	Until Superseded
Audit reports and work files of internal/external auditors -	2 years
Broker/dealer invoices -	3 years
Broker/dealer transaction confirmations -	3 years
Checking account statements with paid drafts -	6 years
Check register detailing disposition of fiduciary account funds -	6 years
Contracts and agreements -	3 years after expiration
Correspondence not relative to administration of account -	3 years
Decedents' final tax returns -	3 years after filing
Farming leases -	3 years after expiration
Federal and State Estate Tax Returns -	3 years after filing
Federal and State Gift Tax Returns -	3 years after filing
Fiduciary Income Tax Returns (Fed & State) -	3 years after filing
General ledger and journal entry tickets or advices -	3 years
Income statements from account assets -	3 years after closing
Internal policies and procedures -	until superseded
Investment records -	3 years
Invoices paid from individual fiduciary accounts -	3 years after closing
Proxy statements regarding voting of company stock (standalone trust company) -	2 years
Proxy statements regarding voting rights for securities held as assets of fiduciary accounts -	2 years
Stop payment orders -	3 years
Surety bonds required by court order or other agreement -	3 years after release
Synoptic account records -	Until Superseded

Notes

45 Neb. Admin. Code, ch. 5, § 007

Adopted effective 11/25/2023