N.J. Admin. Code § 7:18-8.5 - Requirements for records and data reporting

(a) The laboratory shall retain records concerning analyze-immediately and continuous monitoring analyses. The records to be retained include raw data records, quality control data records, chain-of-custody forms, laboratory reports, and the information required under (d) below. The laboratory shall retain each record for at least five years after the date of the analysis, provided, however, that the laboratory shall retain records of analyses for 10 years if the person requesting the analyses has informed the laboratory that the analyses were to be performed because of epidemiological or public health concerns.

(b) The laboratory shall file and maintain data and other records in an accessible location on the laboratory's premises for one year after the date of analysis so that reviews can be conducted during on-site audits.

(c) The laboratory shall retain the following information as part of the records of analysis:

1. The assigned laboratory sample number or other unique form of identification;

2. The date and time of sample analysis;

3. The name and signature of the person or persons who collected the sample;

4. The name and signature of the person or persons who analyzed the sample;

5. The type of analysis performed and the DSAM used; and

6. The results of the analysis and the raw data generated by the analysis.

(d) The laboratory shall check all results reported on final report forms against original data to make sure there are no transcription errors.

(e) The laboratory shall include the following information in reporting results to the client:

1. The certified environmental laboratory name and New Jersey laboratory identification number;

2. The date, time, and location of sample collection and sample analysis;

3. The type of analysis performed and the analytical method employed;

4. The results generated by the analysis; and

5. The name and signature of the environmental laboratory manager or designee identified under 7:18-2.11(a)1 iii.

(f) The laboratory shall not report results of analyses to the Department or to any other person unless the original or true duplicate of the results is sent to the client. The report shall be signed by the laboratory manager or designee identified under 7:18-2.11(a)1 iii.

Notes

N.J. Admin. Code § 7:18-8.5

Amended by 47 N.J.R. 782(a), effective 4/20/2015.