N.M. Code R. § 5.55.5.10 - CHANGES WITHIN THE NEW MEXICO COMMON COURSE NUMBERING SYSTEM

A. The department shall create and make available change forms to be used by institutions to request the following changes within the common course numbering system:

(1) addition of a course;

(2) removal of a course;

(3) reclassification of a course;

(4) change to course description; and

(5) change to student learning outcomes.

B. The change forms shall be completed and submitted to the department by the institution's chief academic officer or designee only after receiving approval by the chief academic officer. It is the responsibility of the institution to complete all required institutional reviews.

C. If the change form is submitted on or before the deadline published by the department, consideration of the change form shall be placed on the next NMCAC meeting agenda. If the institution submits the change form after the published deadline, consideration of the change form will be postponed until the subsequent NMCAC meeting.

D. The department shall conduct an initial review of the change form to determine whether it has been correctly and fully completed. The department may request additional information from the institution for use in its initial review.

E. The department may determine that the change form does not need to go to the NMCAC. The following actions may be approved by the department and do not require approval by the NMCAC:

(1) an institution proposes the addition of a course and agrees to adopt the four letter and four number designation, course title, course description, and student learning outcomes of an existing equivalent course; or

(2) an institution proposes the addition of a unique course and the institution reports the course title, course description, and learning outcomes of the new unique course to the department.

F. If the department determines that the change form has met the initial review criteria and is required to be reviewed by the NMCAC, the department shall submit the change form and all supporting material to the NMCAC and require that the change form be considered by NMCAC.

G. If the department determines that a change form is not correctly and fully completed, the department shall return the change form to the institution with recommendations as to how deficiencies may be remedied. A change form shall not be presented to the NMCAC until the department has completed initial review and determines that the change form is correctly and fully completed.

H. In reviewing the change form and supporting materials, the NMCAC may request more information from the institution. If additional information is requested, the institution shall submit the additional information by the deadline set by the department. If the additional information is not received by the deadline, consideration of the change form will be postponed to the subsequent NMCAC meeting.

I. The department shall have a representative present during the NMCAC meeting to present the change form. The department shall not make any recommendation to NMCAC regarding the change.

J. A representative from the applicant institution shall be present during the NMCAC meeting and shall be prepared to respond to questions presented by NMCAC members.

K. NMCAC shall consider the change form, any supporting materials, and information presented during its meeting. The chair shall conduct a roll call or written vote. Each institution shall cast a single vote. Based on the majority vote, NMCAC may approve, deny, table, or send the request to a subcommittee for further review. The vote shall be certified by the committee chair and the department shall issue official notice of the NMCAC decisions to all institutions within 10 business days of the meeting.

L. The department shall assign four letter and four number designations, in consultation with registrars from each of New Mexico's higher education sectors. If the department determines that a course is unique, the department shall assign a unique four letter and four number designation that is consistent with the New Mexico common course numbering system to the course without submission to the NMCAC. The department shall issue official notice of the new or reclassified course's designation to all institutions within 10 business days of assignment.

M. An institution must receive notice of the course's four letter and four number designation from the department before the institution publishes and makes new or reclassified courses available to students.

N. NMCAC approved changes to a course description or student learning outcomes shall be adopted and published in the next catalog printed by each institution.

O. Institutions shall notify the department if any approved commonly numbered course will no longer be offered at least 30 business days prior to the time the course will no longer be offered.

P. The department shall update the common course numbering system to reflect all changes.

Notes

N.M. Code R. § 5.55.5.10

Adopted by New Mexico Register, Volume XXIX, Issue 11, June 12, 2018, eff. 6/12/2018