N.Y. Comp. Codes R. & Regs. Tit. 18 § 487.12 - Disaster and emergency planning
(a) The operator shall have a written plan,
approved by the department, which details the procedures to be followed for the
proper protection of residents and staff in the event of an actual or
threatened emergency or disaster which interrupts normal service.
(b) The plan shall include, but not be
limited to:
(1) procedures and designated
staff responsibilities for execution of any part of the plan;
(2) procedures for full and partial
evacuation of the facility, including:
(i)
designation of staff responsible for the conduct and supervision of
evacuation;
(ii) schedule and
procedures for training all staff in evacuation procedures and
responsibility;
(iii) procedures
for the conduct of monthly fire drills for staff;
(iv) procedures for the conduct of quarterly
fire drills for staff and residents; and
(v) specific and current procedures for
evacuation of any residents with need for individual procedures;
(3) preliminary plans for
relocation of residents, if necessary;
(4) coordination of the facility plan with
such community resources and local disaster and emergency planning
organizations as may be available to provide temporary shelter, food and
clothing, and other essential services; and
(5) plans for the maintenance of service in
the event of reductions in personnel.
(c) The operator shall conduct training for
each new and current employee and volunteer in both the overall plan and the
individual's specific responsibility in its execution, and shall review with
staff their performance after the conduct of each drill.
(d) Evacuation procedures shall be
conspicuously posted on every floor and in each wing of the facility.
(e) Emergency contact numbers and procedures
shall be available to the person(s) designated with supervisory service
responsibilities.
(f) To insure
that each shift has an opportunity to practice its respective responsibilities:
(1) the operator shall conduct monthly fire
drills for staff and volunteers;
(2) these monthly fire drills shall:
(i) be conducted at varied times during the
day and night;
(ii) include both
full and partial evacuation of the facility; and
(iii) simulate different fire
conditions.
(g) At least one in each calendar quarter,
residents shall participate in a fire drill; each 12 months, at least one of
these drills must include total evacuation of the facility.
(h) The operator shall arrange, at least
annually, to have the local fire authorities, certified service agency or
department staff observe one fire drill in which residents
participate.
(i) The operator shall
maintain a record of all fire drills, including the date and time of the drill,
a description of the drill, the number of residents participating and the
signatures of participating staff and volunteers.
(j) Any time there is a work stoppage, a fire
within the facility, failure of any one of the fire prevention or detection
systems, lack of hot water, interruption or shut-off of essential services or
any circumstances necessitating the implementation of the disaster and
emergency plan, the department shall be notified by the next business
day.
(k) The operator of an adult
home shall obtain from the department's Health Provider Network (HPN), HPN
accounts for each adult home he or she operates and ensure that sufficient,
knowledgeable staff will be available to and shall maintain and keep current
such accounts. At a minimum, 24-hour, seven-day-a-week contacts for emergency
communication and alerts, must be designated by each home in the HPN
communications directory. A policy defining the adult home's HPN coverage
consistent with the home's hours of operation shall be created and reviewed by
the adult home no less than annually. Maintenance of each adult home's HPN
accounts shall consist of, at a minimum, the following:
(1) sufficient designation of the home's HPN
coordinator(s) to allow for HPN individual user application;
(2) designation by the adult home operator of
sufficient staff users of the HPN accounts to ensure rapid response to requests
for information by the State and/or local Department of Health;
(3) adherence to the requirements of the HPN
user contract; and
(4) current and
complete updates of the communications directory reflecting changes that
include, but are not limited to, general information and personnel role changes
as soon as they occur, and at a minimum, on a monthly basis.
Notes
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