N.Y. Comp. Codes R. & Regs. Tit. 18 § 601.1 - Claims for reimbursement
(a)
Claims and reports for Federal and State reimbursement and supporting
documentation must be prepared in accordance with the directions of the
department or, absent such directions, in accordance with the requirements of
the relevant Federal agency. The information contained in the claims and
supporting documentation will be used by the department in determining whether
such claims should be reimbursed.
(b) Except as otherwise directed by the
department, claims and supporting documentation must be prepared monthly and
submitted to the department at its office in Albany by the 20th of the month
following the month to which they relate.
(c) An original statement of claim and
supporting documentation must be submitted to the department, and a copy of the
claim and documentation must be kept on file by the social services district in
a manner to facilitate audit. Any copies required by the fiscal officer of a
social services district or other authorities must be supplied by the
district.
(d) Claims for
reimbursement must be submitted by or through the commissioner of the social
services district charged with the administration of the program under which
reimbursement is sought. Claims must be certified by the authorized social
services official, or his or her deputy, or other official authorized to
certify claims for reimbursement, and by the fiscal officer, or his or her
deputy, of the municipality or other governmental unit making the
claim.
(e) Social services
districts must maintain records to supplement their accounts pertaining to
indirect expenses included in claims. Such records must reflect the volume of
service or supplies provided, the rates at which charges are computed, the
total charge for each period covered by a claim and the bases for the rates or
charges. The records must be maintained with the same care and protection
afforded the operating accounts of the district and must be retained and made
readily available for inspection and audit as the department
requires.
Notes
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