N.Y. Comp. Codes R. & Regs. Tit. 9 § 10030.2 - Privacy compliance officer

(a) The privacy compliance officer shall be a counsel level position within the office.

(b) Communications shall be addressed to: Privacy Compliance Officer, NYS Office of Homeland Security, 1220 Washington Avenue, Building 7A, 7th Floor, Albany, NY 12226-2252.

(c) The privacy compliance officer is responsible for:

(1) assisting a natural person, hereinafter referred to as a data subject, in identifying and requesting personal information, if necessary;

(2) describing the contents of systems of records orally or in writing in order to enable a data subject to learn if a system of records includes a record or personal information identifiable to a data subject requesting such record or personal information;

(3) taking one of the following actions upon locating the record sought:

(i) make the record available to inspection, in a printed form without codes or symbols, unless an accompanying document explaining such codes or symbols is also provided;

(ii) permit the data subject to copy the record; or

(iii) deny access to the record in whole or in part and explain in writing the reasons therefor;

(4) making a copy available, upon request, upon payment of or offer to pay established fees, if any, or permitting the data subject to copy the records;

(5) certifying, upon request, that a copy of a record is a true copy; or

(6) certifying, upon request, that:

(i) the office does not have possession of the record sought;

(ii) the office cannot locate the record sought after having made a diligent search; or

(iii) the information sought cannot be retrieved by use of the description thereof, or by use of the name or other identifier of the data subject without extraordinary search methods being employed by the office.

Notes

N.Y. Comp. Codes R. & Regs. Tit. 9 § 10030.2