(a) In order
for programs to receive State aid, a runaway and homeless youth service plan
shall be developed by the county youth bureau in accordance with section 420 of
the Executive Law.
(b) Counties
having an approved runaway and homeless youth plan shall be entitled to
reimbursement by the state for up to 60 percent of the entire amount of those
expenditures necessary to operate its runaway and homeless youth programs and
to fund its runaway and homeless youth service coordinator positions, after
deductions are made for any Federal or additional State funds received or
allocated to such programs. Reimbursable expenditures may include the
following:
(1) staff salaries;
(2) fringe benefits;
(3) equipment;
(4) rental of operating space;
(5) utilities;
(6) insurance;
(7) youth transportation;
(8) shelter;
(9) food;
(10) clothing;
(11) supervision;
(12) individual, group and family counseling;
and
(13) medical and dental
care.
(c) The county's
share of the total expenditures incurred for the operation of runaway programs
may be met in part through private funding and valuation of in-kind services,
as defined in this Subpart, however, such private funding and receipt of
services shall not, in the aggregate, be more than 50 percent of such county's
share.
(d)
Inclusion of
in-kind services.
In order to include the value of in-kind services as part
of expenditures for which State aid may be granted, all in-kind services shall
be verified by the county youth bureau and approved by the division pursuant to
the following criteria:
(1) in-kind
services shall not be used in a manner that reduces the total services provided
to runaway and homeless youth;
(2)
in-kind services shall be used only if the item or services contributed are
reimbursable under this section;
(3) in-kind services shall not be used if the
same services have been counted toward matching another Federal or state
program or grant;
(4) valuation of
in-kind contributions shall be based on fair market value at the time of
donation;
(5) donations valued at
$500 or more shall be counted at an annual rate of two percent for buildings
and capital improvements or
62/3 percent for
equipment;
(6) valuation of
volunteer time shall be consistent with ordinary rates of pay for similar
work;
(7) donations of staff and
volunteer time shall be supported by timesheets, job descriptions and a pay
scale; and
(8) donations of staff
time shall not be counted as in-kind services if such staff are paid from state
or Federal funds.
(e)
Funding of capital improvements.
Subject to the availability of funding, consideration will
be given to granting state aid for expenditures on capital improvements, as
follows:
(1) capital improvements or
modifications shall be approved by the division, prior to construction, if
state aid will be requested for such costs; and
(2) division approval shall be granted only
where a program demonstrates that capital improvements or modifications are
required in order to comply with this Subpart and construction funds are not
available through local and state capital improvement programs.
(f)
Funds.
Reimbursements made pursuant to this Subpart shall be
derived solely from funds appropriated for runaway and homeless youth
programs.
(g)
Nonreimbursable expenses.
State aid shall not be granted for expenditures which are
not ordinary programs costs, such as the following:
(1) purchase of land and buildings;
(2) landscaping;
(3) taxes from which municipalities are
exempt;
(4) personal membership
fees in clubs or professional organizations and associations;
(5) salaries of personnel who are responsible
for discharging law enforcement responsibilities;
(6) interest and penalty costs incurred by a
municipality as program expenses;
(7) activities for which a fee is
charged;
(8) activities which are
normally considered part of a regular school curriculum;
(9) awards, other than inexpensive prizes
such as trophies, medals or ribbons;
(10) hotel or motel costs of housing youth;
and
(11) youth stipends.