Ohio Admin. Code 111:3-4-04 - Persons authorized to access statewide voter registration database
(A) The secretary
of state shall designate no less than two employees of the office of secretary
of state to serve as system administrators for the statewide voter registration
database.
(B) The
county board of elections shall designate
at least one employee of the board to serve as the county's system administrator for the
statewide
county voter registration database
system .
(C) The director and deputy director of a
county board of elections are permitted to
allow a third party access its county voter registration
database
system only for the amount of time necessary to
accomplish tasks predetermined and approved by the county board of elections.The board remains responsible for overseeing and logging all
activities of any third party that receives access to its system and for
complying with related directives from the secretary of state's
office.
(D) The director and
deputy director of a county board of
elections must maintain a current and accurate list of any individuals who have
been allowed access to any voter registration system whether the system was
accessed in person or through a real-time computer connection.
(E) This list described in paragraph (D) of
this rule must contain the following information:
(1) The name of the third-party;
(2) The identity of the system and/or
applications to which the third-party user had access;
(3) The user identification code or number
through which the third-party accessed the system;
(4) The date on which the director or deputy
director granted the access; and
(5) The date on which the authorized access
terminates.
;
and
(6)
A description of the activity conducted by the third
party.
Notes
Promulgated Under: 119.03
Statutory Authority: 3503.15(D), 3501.05(R)
Rule Amplifies: 3503.15, 3501.05
Prior Effective Dates: 01/07/2011, 01/25/2016
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