Ohio Admin. Code 111:3-6-03 - Processing voter registration applications by designated agencies, other registration agencies and deputy registrars of motor vehicles
(A) Every
designated agency, other registration agency, and deputy registrar of motor
vehicles shall accept completed voter registration application forms,
regardless of whether a form was distributed by the designated agency, other
registration agency, or deputy registrar of motor vehicles. Original voter
registration application forms shall be transmitted to the board of elections
for the county in which the agency or deputy registrar is located. Each
designated agency and the appropriate board of elections shall establish a
method by which voter registration application forms are transmitted to that
board of elections within five business days after being accepted by the
agency.
(B) The secretary of state
shall supply instructions to the designated
agencies, other registration agencies, and deputy registrars of motor vehicles,
instructions for the electronic
transmission of voter registration applications to the secretary of state.
, who shall require
each
Each designated agency, other
registration agency or deputy registrar of motor vehicles
when transmitting voter registration applications
electronically to the secretary of state to
shall transmit an identifier for data relating to each
new voter registration application form that shall be used by boards of
elections to match the electronic data to the original voter registration
application form.
and
shall require for updated registrations a statement of verification by the
agency or deputy registrar as required in paragraph (D) of this
rule.
(C) The designated
agency, other registration agency, or deputy registrar of motor vehicles may
place the identifier to be used to match the electronic data with the original
voter registration application forms in the upper left corner of the original
voter registration application form, but in no instance shall the identifier
indicate the identity of the agency transmitting the form, or mask in any way
the information supplied by the elector on the original voter registration
application form.
(D) Any
designated agency, other registration agency, or deputy registrar of motor
vehicles that receives a voter registration application shall, upon and in accordance with instructions from the
secretary of state, electronically transmit the application to the
secretary of state within two business days after being accepted
receipt . In the case of an application to update an
elector's name or residence, "receipt of a voter registration application" may
consist of the entry or creation of electronic data in a format approved by the
secretary of state. In such
that case, the agency or deputy registrar shall
include with the record a statement that the elector's identity was verified at
the time of the entry or creation of the elector's updated electronic data.
Voter registration applications shall be transmitted to the secretary of state
by one of the following methods:
(1)
Extensible markup language format (XML) according to XML specifications and
according to instructions provided by the secretary of state;
(2) Portable document format (PDF) and
electronic mail according to instructions that may be provided by the secretary
of state; or
(3) Facsimile
according to instructions that may be provided by the secretary of
state.
(E) Voter
registration applications shall be transmitted according to instructions from
the secretary of state by the highest degree of electronic capacity possessed
by the designated agency, other registration agency, or deputy registrar of
motor vehicles, with XML format being the highest degree and facsimile being
the lowest degree of electronic capacity.
(F) In the event that the designated agency,
other registration agency or deputy registrar of motor vehicles is able to
transmit voter registration applications only by facsimile,
the lowest degree of electronic capacity,
the secretary of state may instruct the agency or deputy registrar to make its
electronic transmissions directly to the appropriate boards of elections, and
the boards of elections shall accept the same in
such electronic format
applications by
facsimile and compare them with the voter registration application forms
received from designated agencies, other registration agencies and deputy
registrars of motor vehicles.
Notes
Promulgated Under: 119.03
Statutory Authority: 3503.09, 3501.05
Rule Amplifies: 3503.09, 3503.10, 3503.11
Prior Effective Dates: 01/07/2011, 01/25/2016
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