Authority: This rule is adopted in
compliance with and under the authority of division (F) of section 121.22(F) of
the Revised Code.
(A) Any
person may determine the time and place of all regularly scheduled meetings of
the board of voting machine examiners and the time, place, and purpose of all
special meetings by
doing either of the following:
(1) writing to the following address: "Board of Voting Machine Examiners c/o
Secretary of State of Ohio 180 East Broad Street - 15th floor Columbus, Ohio
43215" or (2) calling the following telephone number during normal business
hours: 614-466-2585
contacting the elections
division of the secretary of state's office.
(B) Any representative of the news media may
obtain notice of all special meetings by requesting in writing that such notice
be provided. Such notice will only be given, however, to one representative of
any particular publication or radio or television station. A request for such
notification shall be
addressed to the "Board of
Voting Machine Examiners, c/o Secretary of State of Ohio, 180 East Broad Street
- 15th Floor, Columbus, Ohio 43215
sent to the
elections division of the secretary of state's office.
"
The request shall provide the name of the individual media representative to be
contacted, that representative's
mailing
email address, and a maximum of two telephone
numbers where that representative can be reached. The secretary of state shall
maintain a list of all representatives of the news media who have requested
notice of special meetings pursuant to this rule.
In the event of a special meeting not of an emergency nature,
the secretary of state shall give notice of such
the meeting to
all media representatives on the list no later than
twenty-four hours prior to the meeting. In the event of a special meeting of an
emergency nature, the notice need not be given twenty-four hours prior to the
meeting but shall be given as soon as possible.
by doing at least one of the
following:
In giving the notice required by this
rule, the secretary of state may rely on assistance provided by any member of
the secretary's staff or of the board of voting machine examiners, and any such
notice is complete if given by such member in any of the manners provided in
this rule.
(1) Sending written notice, which
shall be mailed no later than four calendar days prior to the day of the
special meeting;
(2) Notifying such representatives
by telephone no later than twenty-four hours prior to such meeting (such
telephone notice shall be complete if a message has been left for such
representative, or if after reasonable effort, the secretary of state has been
unable to provide such telephone notice);
(3) Informing such representative
personally no later than twenty-four hours prior to the special meeting. In the
event of a special meeting of an emergency nature, the secretary of state shall
give notice of such meeting to all media representatives on the list by
providing either the notice described in paragraph (C)(2) of this rule or that
described in paragraph (C)(3) of this rule or by notifying the clerk of the
state house press room. In such event, the notice need not be given twenty-four
hours prior to the meeting but shall be given as soon as
possible.
In giving the notice required by
this rule, the secretary of state may rely on assistance provided by any member
of the secretary's staff or of the board of voting machine examiners, and any
such notice is complete if given by such member in any of the manners provided
in this rule.
(C)
Any person may receive notice of all meetings of the board of voting machine
examiners at which specific subject matters designated by such persons are
scheduled to be discussed. The secretary of state shall maintain a list of all
persons who have requested such notification. In
order to receive notification, such persons shall provide to the secretary of
state a sufficient quantity of self-addressed, stamped envelopes for the
mailing of notices. Such notice shall be mailed no later than four calendar
days prior to the day of the meeting.
Notes
Ohio Admin. Code 111:3-9-01
Effective:
3/28/2022
Five Year Review (FYR) Dates:
1/10/2022 and
03/15/2027
Promulgated
Under:
119.03
Statutory Authority:
121.22(F)
Rule Amplifies:
121.22(F)
Prior Effective Dates:
12/12/1975, 01/28/1995, 01/01/2002,
01/25/2016
