Ohio Admin. Code 3301-18-01 - Calculating student attendance rate
(A) "Student attendance rate" means the ratio
of the number of enrolled students actually in attendance during the course of
a school year to the number of enrolled students that school year.
(B) Enrolled student is defined as per
division (C) of section
3317.03 of the Revised
Code.
(C) "Instructional services"
means alternative experiences or activities which are provided in accordance
with board policy or an individualized education program (IEP) to meet the
unique needs of the student. In designing such services, modifications may be
made to provisions relating to instructional time, teaching credentials, and
courses of study. For students with disabilities, such modifications must be
made through the IEP team.
(D) The
student attendance rate will be calculated by multiplying the sum of the total
aggregate hours of attendance times one hundred and then dividing that product
by the sum of the total aggregate hours of membership plus the total aggregate
hours of unexcused absences.
(E)
The total aggregate hours of membership is the sum of the total aggregate hours
of attendance plus the total aggregate hours of excusedabsences.
(F) Total aggregate hours (of membership,
attendance, excused absence, and unexcused absence) are the sum of the hours
for the school district for all students in grades kindergarten through twelfth
grade, including those students who the district is instructing and students
who are residents of the district and are attending an educational service
center, joint vocational school district (JVSD) or apost- secondary institution.
(G) Attendance hours for a student are
defined as the actual number of hours the student was in attendance in the
district for the entire year.
(1) Attendance
hours shall include in-school suspensions, school sponsored
field trips (including extracurricular and cocurricular
activities) that occur during the school day, and the number of hours a
student received instructional services from the school district while expelled
or while serving an out-of- school suspension.The time
spent making up missed assignments while suspended does not count as
attendance.
(2) Pupils absentfor any reason not outlined in paragraph (G)(1) of this
rule should not be counted as in attendance.
(3) No pupils shall be counted as in
attendance prior to the actual date of entry in the school. Any pupil
permanently withdrawn from school shall not be counted in attendance after the
date of such withdrawal.
(4) To
have time counted as attendance hours, a student must be enrolled and be in
attendance during the year or be on expulsion or suspension status and
receiving instructional services from the school district.
(5) The daily attendance for a student who is
attending school less than full-time may not exceed that portion of the day in
whichthey are scheduled to attend. Fractional
hours (to two decimal places) are permitted. This would include students
receiving instructional services for less than full-time while expelled or
during an out-of-school suspension.
(H) Excused absence hours for a student are
defined as the number of hours the student was absent for excused reasons in
the district for the entire year.
(1) An
excuse for absence from school may be approved in accordance with one or more
of the conditions specified in paragraph (B)(2) of rule
3301-69-02 of the Administrative
Code.
(2) No pupils shall be
counted as absent prior to the actual date of entry in the school.
(3) To have time counted as an excused
absence, a student must be enrolled and have been in attendance during the
year.
(4) Any pupil permanently
withdrawn from school shall not be counted as absent after the date of such
withdrawal.
(5) The daily excused
absence for a student who is attending school less than full- time may not
exceed that portion of the day in which they are
scheduled to attend. Fractional hours (to two decimal places) are
permitted.
(6)
Absences approved in accordance with section
3320.04 of the Revised Code are
governed by that section.
(I) Unexcused absence hours for a student are
defined as the number of hours the student was absent in the district for the
entire year for any reasons not listed as excused in rule
3301-69-02 of the Administrative
Code, including truancy.
(1) Absences due to
out-of-school suspensions are considered unexcused if the district is not
providing instructional services.
(2) No pupils shall be counted as absent
prior to the actual date of entry in the school.
(3) To have time counted as an unexcused
absence, a student must be enrolled and have been in attendance during the
year.
(4) Any pupil permanently
withdrawn from school shall not be counted as absent after the date of such
withdrawal.
(5) The hourly
unexcused absence for a student who is attending school less than full- time
may not exceed that portion of the day in which they
are scheduled to attend. Fractional hours (to two decimal places) are
permitted. This would include students not receiving instructional services for
less than full-time during an out-of-school suspension.
(J) Students who are expelled and not
receiving instructional services are to be withdrawn from the district during
the term of the expulsion.
Notes
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3320.04
Rule Amplifies: 3320.04
Prior Effective Dates: 09/05/1998, 05/23/2009, 01/29/2021
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
(A) "Student attendance rate" means the ratio of the number of enrolled students actually in attendance during the course of a school year to the number of enrolled students that school year.
(B) Enrolled student is defined as per division (C) of section 3317.03 of the Revised Code.
(C) "Instructional services" means alternative experiences or activities which are provided in accordance with board policy or an individualized education program (IEP) to meet the unique needs of the student. In designing such services, modifications may be made to provisions relating to instructional time, teaching credentials, and courses of study. For students with disabilities, such modifications must be made through the IEP team.
(D) The student attendance rate will be calculated by multiplying the sum of the total aggregate hoursdays of attendance times one hundred and then dividing that product by the sum of the total aggregate hoursdays of membership plus the total aggregate hoursdays of unexcused absences.
(E) The total aggregate hoursdays of membership is the sum of the the total aggregate days hours of attendance plus the total aggregate hoursdays of excused absence.
(F) Total aggregate hoursdays (of membership, attendance, excused absence, and unexcused absence) are the sum of the hoursdays for the school district for all students in grades kindergarten through twelfth grade, including those students who the district is instructing and students who are residents of the district and are attending an educational service center, joint vocational school district (JVSD) or a post secondary institution.
(G) Attendance hoursdays for a student are defined as the actual number of hoursdays the student was in attendance in the district for the entire year.
(1) Attendance hoursdays shall include in-school suspensions, school sponsored field trips and the number of hoursdays a student received instructional services from the school district while expelled or while serving an out-of-school suspension. While students can make up missed assignments while suspended, that does not count as attendance.
(2) Pupils absent due to personal illness, legal excuse, religious holiday, illness in the home, truancy, or any other reason should not be counted as in attendance.
(3) No pupils shall be counted as in attendance prior to the actual date of entry in the school. Any pupil permanently withdrawn from school shall not be counted in attendance after the date of such withdrawal.
(4) To have timea day counted as an attendance hoursday, a student must be enrolled and be in attendance during the year or be on expulsion or suspension status and receiving instructional services from the school district.
(5) The daily attendance for a student who is attending school less than full-time may not exceed that portion of the day in which he is scheduled to attend. Fractional hoursdays (to two decimal places) are permitted. This would include students receiving instructional services for less than full-time while expelled or during an out-of-school suspension.
(H) Excused absence hoursdays for a student are defined as the number of hoursdays the student was absent for excused reasons in the district for the entire year.
(1) An excuse for absence from school may be approved in accordance with one or more of the conditions specified in paragraph (B)(2) of rule 3301-69-02 of the Administrative Code.
(2) No pupils shall be counted as absent prior to the actual date of entry in the school.
(3) To have timea day counted as an excused absence, a student must be enrolled and have been in attendance during the year.
(4) Any pupil permanently withdrawn from school shall not be counted as absent after the date of such withdrawal.
(5) The daily excused absence for a student who is attending school less than full time may not exceed that portion of the day in which he is scheduled to attend. Fractional hoursdays (to two decimal places) are permitted.
(I) Unexcused absence hoursdays for a student are defined as the number of hoursdays the student was absent in the district for the entire year for any reasons not listed as excused in rule 3301-69-02 of the Administrative Code, including truancy.
(1) Absences due to out-of-school suspensions are considered an unexcused absence if the district is not providing instructional services.
(2) No pupils shall be counted as absent prior to the actual date of entry in the school.
(3) To have timea day counted as an unexcused absence, a student must be enrolled and have been in attendance during the year.
(4) Any pupil permanently withdrawn from school shall not be counted as absent after the date of such withdrawal.
(5) The hourlydaily unexcused absence for a student who is attending school less than full-time may not exceed that portion of the day in which he is scheduled to attend. Fractional hoursdays (to two decimal places) are permitted. This would include students not receiving instructional services for less than fulltime during an out-of-school suspension.
(J) Students who are expelled and not receiving instructional services are to be withdrawn from the district during the term of the expulsion.
Notes
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3302.02
Rule Amplifies: 3302.02
Prior Effective Dates: 09/05/1998, 05/23/2009