Ohio Admin. Code 3318:1-2-01 - [Rescinded] Definitions
(A)
"Access" as a
noun means an instance of copying, viewing, or otherwise perceiving whereas
"access" as a verb means to copy, view, or otherwise perceive.
(B)
"Acquisition of
a new computer system" means the purchase of a "computer system," as defined in
this rule, that is not a computer system currently in place nor one for which
the acquisition process has been initiated as of the effective date of the
agency rule addressing requirements in section
1347.15
of the Revised Code.
(C)
"Computer system" means a "system," as defined by
section
1347.01
of the Revised Code, that stores, maintains, or retrieves personal information
using electronic data processing equipment.
(D)
"Confidential
personal information" (CPI) has the meaning as defined by division (A)(1) of
section
1347.15
of the Revised Code and identified by rules promulgated by the agency in
accordance with division (B)(3) of section
1347.15
of the Revised Code that reference the federal or state statutes or
administrative rules that make personal information maintained by the agency
confidential.
(E)
"Employee of the state agency" means each employee of
a state agency regardless of whether he/she holds an elected or appointed
office or position within the state agency. "Employee of the state agency" is
limited to the specific employing state agency.
(F)
"Agent of the
state agency" means any individual or entity under contract with the state
agency that may have access to confidential personal information as defined in
division (D) of this section.
(G)
"Incidental
contact" means contact with the information that is secondary or tangential to
the primary purpose of the activity that resulted in the contact.
(H)
"Individual" means a natural person or the natural person's authorized
representative, legal counsel, legal custodian, or legal guardian.
(I)
"Information owner" means the individual appointed in accordance with division
(A) of section
1347.05
of the Revised Code to be directly responsible for a system.
(J)
"Person" means a
natural person.
(K)
"Personal information" has the same meaning as defined
in division (E) of section
1347.01
of the Revised Code.
(L)
"Personal information system" means a "system" that
"maintains" "personal information" as those terms are defined in section
1347.01
of the Revised Code. "System" includes manual and computer systems.
(M)
"Research" means a methodical investigation into a subject.
(N)
"Routine" means
commonplace, regular, habitual, or ordinary.
(O)
"Routine
information that is maintained for the purpose of internal office
administration, the use of which would not adversely affect a person" as that
phrase is used in division (F) of section
1347.01
of the Revised Code means personal information relating to employees and
maintained by the agency for internal administrative and human resource
purposes.
(P)
"System" has the same meaning as defined by division
(F) of section
1347.01
of the Revised Code.
(Q)
"Upgrade" means a substantial redesign of an existing
computer system for the purpose of providing a substantial amount of new
application functionality, or application modifications that would involve
substantial administrative or fiscal resources to implement, but would not
include maintenance, minor updates and patches, or modifications that entail a
limited addition of functionality due to changes in business or legal
requirements.
Notes
Promulgated Under: 119.03
Statutory Authority: 1347.15
Rule Amplifies: 1347.15
Prior Effective Dates: 01/03/2011
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