Rules of election.
(d)
Every faculty member with faculty status is eligible to vote for members in his
college or regional campus. The balloting shall be carried out according to the
"Method of Proportional Representation." In this method, each voter's ballot is
used for the candidate of his first choice unless this candidate has too few
votes for his election to be possible, in which case his ballot is transferred
to his second choice candidate, and so forth. Almost every voter's ballot is
used to elect some representative, and thus each minority faction "will have
its proper share of representatives. The ballots will be tallied as follows:
(i) Step 1. Distribute all ballots to
candidates of first choice. (If a ballot does not indicate an unambiguous first
choice, it is invalid and is discarded).
(ii) Step 2. Count the number of ballots
distributed to each candidate.
(iii) Step 3. Add these numbers to find the
total ballots. Call this "B".
(iv)
Step 4. Let "n" be the number of candidates to be elected, and let "E" be the
number of ballots required to elect any candidate. Compute "E" as follows: If
B/(n+1) is not a whole number, then "E" is the next largest whole number.
"Example: B = 100, n = 2, then B/(n+1) = 33 1/3, and E = 34. If B/(n+1) is a
whole number, then E = B/(n+1) +1. Example: B - 100, n = 3, then B/(n+1) - 25,
and E = 26.
(v) Step 5. If one or
more candidates have at least "E" ballots, then declare elected the candidate
with most ballots. Call his number of ballots "N". (In case of a tie, choose
one by lot). (If no candidate has an many as "E" ballots, go to step
11.)
(vi) Step 6. Count the elected
candidate's transferrable ballots (those with a second choice indicated). Call
this number "T".
(vii) Step 7.
Compute the value of each transferrable ballot, V = (N-E)/T to two decimals.
Write this value at the top of each transferrable ballot. (Example: Smith has
twenty-five ballots, of which twenty-three indicate a second choice; E is
twenty. Then V = (25-20)/23, or 0.22 to two decimals.)
(viii) Step 8. Distribute all transferrable
ballots to candidates of second choice.
(ix) Step 9. Compute a new total (N) for each
candidate by adding the values of all his ballots. (The value of an
untransferred ballot is one.)
(x)
Step 10. If one or more of the remaining candidates have at least "E" ballots,
repeat steps 5 through 9. In step 7, the new value of any transferred ballot is
computed by: New value = old value times (N-E)/T. If none of the remaining
candidates has "E" or more ballots, then go to step 11.
(xi) Step 11. Declare defeated the candidate
with the fewest votes. (If two candidates are tied for low, select one by lot.)
Record all defeated candidates in the sequence of their defeat, for the purpose
of compiling a list of alternates.
(xii) Step 12. Distribute all ballots of the
defeated candidate among the remaining candidates according to the highest
choice indicated on the ballot. The value of a ballot does not change in this
transfer. (If a ballot indicates no further preference among the remaining
candidates, it is declared exhausted, and plays no further part in the
election.)
(xiii) Step 13. Count
the new totals for all remaining candidates. Repeat steps 5 through 12 until
"n" candidates have been elected, or until the number of remaining candidates
is just sufficient to fill the remaining positions, at which point they are
declared elected.
(xiv) The
election shall be carried out by the elections committee of the senate,
consisting of the chairman, the vice-chairman, and the secretary of the senate,
plus the other two members serving on the executive committee of the senate.
The chairman of the senate or a member of the elections committee designated by
him, shall serve as chairman of the elections committee.
(xv) The elections committee shall be charged
with preparing and distributing the ballot, counting the votes, and notifying
the new members elected. The elections committee shall also prepare a list of
alternates, in order of number of votes, from each of the colleges and regional
campuses. The list shall be maintained by the secretary, who shall notify the
senate of any vacancy that exists in the membership of the senate and who shall
aid the chairman in appointing the highest-ranking alternate to the
vacancy.
(xvi) Vacancies may occur
due to the death, resignation, or extended absence of a member; extended
absence shall be considered to mean more than two absences from meetings
without excuse during an academic year (September through May). An alternate,
or interim member, shall serve until the original term is completed unless the
absent member has signified a date at which he will be able to resume his
duties.
(xvii) In addition to the
procedures governing vacancies as described in the preceding paragraph and
"Article -1, section of the constitutuion"
Paragragh (A)(2)(g) of this rule an absent senator may be temporarily replaced
for a given meeting by one of the alternates from his college or branch from
the list maintained by the secretary. The alternate shall, during the meeting
at which he serves, have all the privileges of membership, including voting.
Temporary replacement shall be accomplished in the following manner: A senator
who must be absent shall notify the chairman or secretary in advance of the
meeting. The chairman or secretary will then notify, if time permits, the first
alternate. If the first alternate cannot serve, the second alternate will be
notified, and so on. An alternate must report his presence to the secretary at
the beginning of the meeting. The interim member shall be eligible for election
(or re-election) as soon as his interim term expires, but he may not serve more
than two elected three-year terms in succession.