Ohio Admin. Code 3337-3-09 - Professional leave, research grants, and awards
(A) Faculty improvement program
(1) The purpose of the faculty improvement
program is to enhance the professional skills of the faculty member through
further education, study, research, or creative work. It is the spirit of the
program to permit the faculty member maximum flexibility in planning, in his
way, his professional development. Both faculty and students as well as the
public will benefit from such improvement in professional competence.
(2) At the end of each seven-year teaching
period at Ohio university, each tenured faculty member having status shall be
eligible for professional leave. Department chairmen accrue time towards
eligibility in the same way as other faculty members. All academic service to
Ohio university will count toward eligibility regardless of the rank, campus,
or overseas program at which it was performed. Every faculty member who has
taken professional leave shall complete another seven years of service at Ohio
university before he shall become eligible for another grant of professional
leave.
(3) Leaves of absence
supported by other programs, such as baker awards, research grants,
fellowships, etc., and leaves for the purpose of employment by another school
or company will not be considered as substitutes for professional leave.
However, the period spent on such special leaves of absence will not count as
part of the accrual period for professional leave.
(4) Professional leave may consist of one
quarter at full pay, two quarters at three-fourths pay, or three quarters at
two-thirds pay. These rates are to be applied to the pay the faculty member
normally would receive during the quarter(s) in which he is to be on
leave.
(5) Professional leave may
be granted for a maximum of three quarters. Faculty on nine-month contracts
will be granted leave only during the quarters covered by a contract.
Professional leave may not be taken during the summer or other off quarter,
though such quarters do count toward eligibility for professional leave.
Faculty members on twelve-month contracts will be granted leave at any time
during the twelve-month period of the contract, with the combined summer
sessions concidered be one quarter.
(6) A faculty member on professional leave
will not hold a paid position unless that position can be shown to assist him
professionally. Should he hold such a paid position during the period of the
leave, however, the sum of the professional leave salary and additional funds
in the form of grants, stipends, gifts, or pay shall not exceed the salary the
faculty member would have received for that year without leave, excluding such
funds as are applied to the special expenses of the leave for equipment, books,
professional travel, services, higher cost of living elsewhere, etc. Should the
sum exceed that amount, the university's contribution to his professional leave
salary may be reduced accordingly.
(7) A faculty member who does not wish to
apply for professional leave the year he becomes eligible or who is denied
leave for any reason, will not lose his eligibility and may apply in the
following years. If a faculty member is denied leave for the convenience of the
department, in spite of the fact that his proposal merits approval, every
effort will be made to ensure that this denial is not continued another
year.
(8) Upon completion of
professional leave, a faculty member starts accruing time toward eligibility
for the award of his next professional leave as of the date of his resumption
of normal academic duties. He does not begin to accrue time toward another
leave while the leave for which he is already eligible is delayed either
voluntarily or through denial of leave.
(9) Professional leave shall be considered as
part of university service. No faculty member shall, by virtue of being on
professional leave, suffer a reduction or termination of his regular employee
retirement or insurance benefits or of any other benefit or privilege he
receives as a faculty member at Ohio university. Whenever such a benefit would
be reduced because of a reduction in the faculty member's salary during the
period of professional leave, the faculty member shall be given a chance to
have the benefit increased to its normal level. Ohio university will continue
to pay its portion of pension and insurance policies.
(10) Faculty members will be expected to
teach at Ohio university for at least three quarters after completion of their
professional leave.
(11)
Application for professional leave is to be made in writing to the department
chairman ordinarily no later than the first day of the winter quarter preceding
the summer and/or academic year in which-the leave is to be taken. The decision
by the president on his application is to be made known to the faculty member
in writing no later than March 1, though this decision is subject to trustee
approval at their next meeting. The application must include a well-considered
plan, presented with a reasonable degree, of specificity, showing how the leave
will contribute to the professional effectiveness of the applicant and the best
interest of the university, e.g., teaching efficacy, research, and
creativity.
(12) The department
will evaluate the faculty members' applications and the chairman will send all
the applications and his recommendations to the appropriate dean. The dean will
review all applications in his college and send them and his recommendations to
the provost, who will review them and make recommendations to the president for
final approval or disapproval, subject to confirmation by the board of
trustees. If the evaluation process results in a decision not to approve the
application, the faculty member will be given, no later than March
1first, written notification of the action
and all reasons for the action. The written statement will be made by the
person in the review process who first recommends disapproval of the
application.
(13) If a faculty
member believes that his leave proposal has been denied unjustly, he will have
the right to appeal the decision to his chairman, to the dean, to the provost,
and then to an appeal board which shall be the professional relations committee
of the faculty senate. This committee will noramllynormally interview the faculty member, his
chairman, and his dean, and then make recommendations to the provost for final
action. The grounds for the appeal may be allegations of,
1)(a) inadequate consideration,
2)(b) denial of due process, or
3)(c) personal bias or
discrimination.
(14) A report on
the completed professional leave activities shall be submitted in writing
through the same channels as the request for leave within three months
following the return of the faculty member to his teaching duties at Ohio
university. The department will evaluate the report. Evaluation of this report
will-payplay a significant role in the
granting of future professional leaves
(15) No professional leave may be granted
that requires a corresponding addition to the permanent faculty of Ohio
university. Departments and regional campuses are expected to arrange for
professional leaves on a "break even" or "no cost" basis; in some cases a "no
cost" program may be desirable on a college wide basis. Duties of persons on
professional leave normally will be assumed by the remaining faculty. If a
faculty member is on leave with less than full salary, the remaining part of
his budgeted salary may be used toward replacement of his services. The
department chairman will describe how the proposed loss of teaching services
will be compensated for, without impairment of the quality of the department's
work. Faculty members of small instructional units and other singularly
specialized faculty shall have equal opportunity for leave with all other
faculty.
(16) Regional campus
faculty members shall submit request for professional leave to the division
coordinator. The division coordinator may forward the faculty member's
application to the appropriate department at the Athens campus or to the most
closely related department if no corresponding department exists. He shall take
such action at the faculty member's request. The Athens department shall give
advice on the merit of the faculty member's proposal and return it to the
division coordinator, who shall take this advice into consideration in making
his recommendations to the regional campus dean. The regional campus dean shall
review all applications at his campus. He will send applications and his
recommendations to the provost, who will review them and make recommendations
to the president for final approval or disapproval, subject to confirmation by
the board of trustees. If the evaluation process results in a decision not to
approve the application, the faculty member will be given written notification,
no later than March1first. The written
statement will be made by the person in the review process who first recommends
disapproval of the application. The appeal procedure shall be through the
division coordinator, the regional campus dean, the provost, and then to the
professional relations committee of the faculty senate.
(17) When more applications are received than
a department can recommend for implementation for the coming year, it is
suggested that decisions on which faculty members shall be recommended for
leave be based on; the merit of the proposal and the longevity of service to
Ohio university since the last professional leave or since the beginning of
employment at Ohio university if the faculty member has had no previous leave.
Precedence over the above guidelines may be given in the following exceptional
circumstances: a previously approved proposal which could not be implemented
for the sake of departmental convenience or because of the discontinuation of a
previous sabbatical leave program should be given the highest priority if
resubmitted: special programmatic needs of a department, and special
opportunities available to a faculty member at a particular time.
(B) The John C. Baker fund. The
John C. Baker fund, endowed as an "incentive to quality" in the name of former
Ohio university president Dr. John C. Baker, is the gift of university alumni
Mr. and Mrs. Edwin L. Kennedy. The "Baker fund" provides
(1) distinguished professorship awards,
initiated in 1959 for faculty members who have made significant contributions
in their fields,
(2) the Edwin and
Ruth Kennedy lecture series, and
(3) grants supporting faculty research
projects upon which a substantial beginning has already been made and for which
there is a definite need in terms of the university's programs.
(C) The distinguished professor
award. Selections for the distinguished professor award are made by the
president and committee composed of four faculty members named by the faculty
senate. Although the award is not necessarily made annually, the committee will
meet annually to More than one award may be made per year. consider candidates.
(1) Recipients of the distinguished professor
award will be chosen on the basis of outstanding artistic, literary historical,
or scientific achievement, or other worthy accomplishments attaining wide
recognition. Funds for the leave and honorarium are donated to Ohio university
by Mr. and Mrs. Edwin L. Kennedy.
(2) No set amount will be established for the
honorarium, and a recipient may receive a cash stipend or a leave of absence of
one quarter with full pay or both. In addition, every distinguished professor
has the right each year to appoint one undergraduate to a one-year full-tuition
scholarship.
(3) To be considered
for the award, a faculty member must have tenure and a minimum of five years'
service at the university. In addition, only projects already completed will be
considered in the committee's examination of distinguished achievements. If a
leave of absence is granted, the time when the leave is effective must be
approved by the department chairman, the appropriate dean and the vice
president and dean of faculties.
(4) Faculty members are invited to submit the
names of candidates for the award to the president's office.
(D) Leaves of absence and
reduction of teaching load for support of research.
(1) The university supports a program of
leaves of absence, including professional leaves, either full-time or
part-time, for research and productive scholarship.
(2) Chairmen of departments and deans of
colleges may recommend to the vice president and dean of faculties reduction of
teaching loads and/or leaves of absence for faculty members who have a research
or writing project under way which requires a concentration of time and effort
for its completion. Summer appointments for conducting research may be
provided.
(E) Ohio
university research committee.
(1) The Ohio
universtiy university research committee
provides support for research or creative effort in any field of study. The
committee provides such support in response to formal proposals which are
invited periodically during the academic year. Funds can be awarded for any
bona fide research expenditure, including salary for the principle
investigator, stipends or wages for graduate and undergraduate students,
equipment, supplies, and travel.
(2) A restricted number of discretionary
awards of up to one hundred dollars can be provided by the chairman of. the
committee at any time without going through the formal, periodic review
process.
(3) Guidelines for
proposal preparation may be obtained from the chairman of the committee or from
the research institute.
(F) Emeritus status.
(1) Except in very unusual circumstances,
emeritus status is conferred only upon retiring or retired members of the
faculty. Emeritus status is confered upon a faculty member if, in the judgment
of his department or regional campus, and with the concurrence of appropriate
administrative officers, some special recognition has been earned. This
judgment should be based on many or all of
the following factors:
1)
(a) length of service;
2)
(b) quality of
teaching;
3)
(c) quality of research;
4)
(d) contribution to the
university in administrative and committee work; and
5)
(e) services to society
beyond the university. Except in unusual circumstances, emeritus status shall
be conferred only on someone who has taught at Ohio university ten or more
years.
(2) An emeritus
faculty member is granted parking and library privileges as if he were an
active faculty member, and may be offered the use of other facilities such as
office and laboratory space when they are available.
(G) University professor.
(1) To acknowledge outstanding undergraduate
teaching, students of Ohio university participate in the naming of from one to
ten university professors each year. University professors are group I faculty
who have demonstrated superior teaching ability and who have insight into the
educational process. Students suggest to the university professor selection
committee the names of faculty members who they feel should serve. The
committee screens the suggestions and nominates from the suggested faculty
members those who best exemplify the concept of the university professorship..
The vice president and dean of faculties appoints the university professors
from among those nominated by the committee. Each professor is given freedom to
teach courses of his or her choosing and is awarded a one thousand dollar
honorarium during the academic year of the appointment. At the present time
this program is operational only on the Athens campus.
(2) Procedures used by the university
professor selection committee are outlined in the undergraduate catalogue and
the university college bulletin. For additional information contact the office
of the dean of the university college.
(H) Research institute fellows.
Those, faculty work have demonstrated outstanding research accomplishments at Ohio university are recognized through designation as research institute fellows. Nominations are submitted by faculty and academic deans and final selections are made by a committee under the chairmanship of the director of research. Each fellow receives a research fund that may be used to support any research activity other than personal salary.
Notes
Promulgated Under: 111.15
Statutory Authority: 111.15
Rule Amplifies: 111.15
Prior Effective Dates: 3/16/1978
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