Ohio Admin. Code 3337-3-31 - Sick leave program - faculty and administrative staff

(A) Sick leave defined

(1) "Sick leave" is the authorized absence from duties due to:

(a) Personal illness, injury, or temporary disability.

(b) Exposure to contagious disease which could be communicated to other members of the university family, or

(c) Illness, injury or death in the individual's immediate family. "Immediate family" is defined as: spouse, son, daughter, mother, father, brother, sister, grandparent, grandchild, father-in-law, mother-in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, and a legal guardian or other person who stands in place of a parent (in loco parentis). Sick leave granted for a death in the immediate family shall not exceed five working days.

(d) Medical, dental, psychological, or optical examination or treatment of an employee or a member of his or her immediate family.

(2) Sick leave is granted on the approval of the department chairman or the manager to whom the individual reports; such a request should be made on the first day of absence or in advance if possible. The individual, upon Veturn to work, must complete a sick leave request form. The university reserves the right to require the individual to:

(a) Furnish medical evidence of illness,

(b) Provide medical verification of ability to return to work.

(3) A consecutive period of sick leave includes all institutional teaching days for faculty. For administrative personnel it includes all normally scheduled work days except holidays observed by the university. No contract employee shall be charged with more than five sick leave days in any seven day period.

(B) Accumulation of sick leave benefit

(1) On July 1, 1976, the accumulated benefit for each participant will be-computed as follows:

(a) Those individuals with ten or more years of total full-time service will be credited with one hundred and fifty days of sick leave.

(b) Those individuals with less than ten years of full-time service will be credited with the product of the number of years of service times fifteen days (or the number of months of service times one and one-fourth days).

(2) Starting with July 1, 1976, the benefit will accumulate at the rate of one and one-fourth days per calendar month or fifteen days per year for all full-time contract employees. ("Full-time contract employee" for purposes of this policy, is defined as anyone holding a regular nine-, ten-, eleven, or twelve-month contract.) Accrual of sick leave will be unlimited. Time spent on vacation, paid military leave, paid professional leave, or sick leave will count toward accumulation of benefits. There will be no accumulation of benefits while on unpaid leave of absence.

(3) Part-time group I and group II faculty and group I administrators are eligible for sick leave accrual and use. The decimal fraction F.T.E,. on an annual basis appearing on the faculty or administrative contract shall be multiplied by fifteen days to determine sick leave days earned.

(4) An employee who transfers from one public agency to another, or who is reappointed or reinstated, or who transfers from one state department to another will be credited with the unused balance of accumulated sick leave--up to the maximum of the sick leave accumulation permitted in the public agency to which the employee transfers and provided the time between separation and reappointment does not exceed ten years. Written proof of sick leave credits must be furnished by the department that the individual is leaving to the new department.

(C) Period covered

(1) Period covered by the accumulated sick leave benefit for teaching faculty is all institutional teaching days, during 1) (a) the contract year period of nine months and 2) (b) the specific period of a summer appointment.

(a) The contract year period for nine month employees shall be from the class schedule adjustment day of the fall quarter through the day in the spring quarter when grades are due in the registrar's office.

(b) The period of summer appointment is the individual's actual scheduled teaching time.

(2) Period covered by the accumulated sick leave benefits for administrative personnel is their normally scheduled work days exclusive of the university's holidays. Vacation time may be substituted for sick leave.

(D) Sick leave benefits will be paid at (1) the contract amount during the fiscal or academic year, and (2) the summer contratual rate during a summer period except for those specifically assigned to the summer, as one of their regular quarters.

(E) Retirement benefits for accumulated sick leave. With the exceptions noted below, faculty and administrative personnel upon retirement with ten or more years of service with the state (service years as defined by s.t.r.sSTRS and p.e.r.sPERS shall be compensated in an amount not to exceed one-fourth of accrued but unused sick leave credit, up to one hundred and twenty" days, based on the individual's annual rate of compensation at the time of retirement. The maximum payment shall not exceed thirty days. For purposes of determining retirement benefits, the effective date of this policy is July 1, 1974. Individuals who retired by June 30, 1975, are entitled to be paid for one-fourth of their accumulated sick leave days; the maximum payment shall be one-fourth of fifteen days. Individuals who retired by June 30, 1976, are entitled to be paid for one-fourth of their accumulated sick leave days up to a maximum of thirty accumulated days. Individuals who retire by June 30, 1977, are entitled to be paid for one-fourth of their accumulated sick leave days, up to forty-five days. The maximum number of days on which the retirement benefit will be paid until the one hundred and twenty days is reached is listed in the following schedule:

Year	Max. Days Accumulated	Max. Days Paid At Retirement
June 1977	45	11.25
June 1978	60	15.00
June 1979	75	18.75
June 1980	90	22.50
June 1981	105	26.25
June 1982	120	30.00

For purposes of determining the retirement benefit the following schedule shall be used. Individuals on nine-, ten-, eleven-, or twelve-month contracts shall have their salary divided by the respective number of months they are under contract. This monthly salary shall in turn be divided by twenty-two to determine the per diem rate for calculating retirement benefits. The payment of sick leave under this policy eliminates all leave credit of the faculty member at the time of retirement and payment will be made only once to any individual. Sick leave conversion does not apply to any termination or separation other than retirement. An employee who returns to the university service after retiring may accumulate and use sick leaves as before, but may not (under state law) convert the unused sick leave at the time of the second retirement.

(F) Record keeping. The university will establish and maintain a process to assure accurate records associated with this sick leave policy.

Notes

Ohio Admin. Code 3337-3-31

Effective: 3/14/2015
Promulgated Under: 111.15
Statutory Authority: 111.15
Rule Amplifies: 111.15
Prior Effective Dates: 3/16/1978