The version of this rule that includes
live links to associated resources is online at
https://www.ohio.edu/policy/55-002.html
(A)
Overview
The purpose of this policy is to
provide uniform guidelines for the use of university resources.
The use of university monies or
resources (such as vehicles and equipment) must have a business purpose. This
includes (but is not limited to) computers, internet, and phone usage, and the
use of intangibles such as software and employee time.
Abuse of university resources may
result in the need to make restitution to the university and in disciplinary
action, up to and including termination.
(B)
Abuse
Use of university resources is
considered abuse when either of the following occurs:
(1)
The use is
outside the boundaries of that which is customarily provided or reasonably
needed by the employee to function in his or her job. For example, drinking
water may be provided to employees for everyday use, but filling up jugs of
drinking water from a university source, to take home for personal use, is
abuse.
or
(2)
The use conflicts
with federal, state, or local laws or regulations, or with any other existing
university policies. Other university policies that deal with resource use
include:
(h)
Policy
91.003
Long distance telephone charges for
personal calls should never be incurred by the university; they should instead
be charged directly to a personal calling card (or use your own cell
phone).
Brief personal use of the university's
communication resources that operate on a flat-rate basis (land line phones for
local calls, internet, or e-mail) is allowable during the work day. Such use
should be infrequent in nature and of short duration. After-hours personal use
of internet and e-mail services is permitted, subject to policy
91.003.
(C)
Avoiding
abuse
(1)
When
using a university resource, always check with your supervisor if you are in
any way uncertain of the business purpose or appropriate nature of that
use.
(2)
Be aware that all capital equipment must be tagged by
the equipment inventory (EI) office, as described in policy
19.054.
(3)
If an employee will be taking university equipment or
items off university property for business use, such activity should be
documented, as described in policy 19.054.
(4)
Supervisors
should always be aware of the resources designated to them, and should track
the use of those resources. This includes timely response to the equipment
inventory office's reporting requests, and proper oversight of common supply
areas, phone bills, and the like.
The version of this rule that includes
live links to associated resources is online at
https://www.ohio.edu/policy/55-002.html
Notes
Ohio Admin. Code
3337-55-02
Effective:
8/8/2016
Promulgated Under:
111.15
Statutory
Authority: 111.15
Rule
Amplifies: 111.15