Ohio Admin. Code 3342-3-01.2 - Administrative policy regarding class attendance and class absence
(A)
Purpose. Regular attendance in class is expected of all students at all levels
at the university. While classes are conducted on the premise that regular
attendance is expected, the university recognizes certain activities, events,
and circumstances as legitimate reasons for absence from class. This policy
provides for accommodations in accordance with federal and state laws
prohibiting discrimination, including, but not limited to, Section 504 of the
Rehabilitation Act of 1973, 29 U.S.C. §794, and its implementing
regulation, 34 C.F.R. Part 104; Title II of the Americans with Disabilities Act
of 1990, 42 U.S.C. §12131 et seq., and its implementing regulations, 28
C.F.R. Part 35; as well as university policy 5-16. This policy describes the
procedures for requesting and responding to legitimate absences
with the exception of absences for religious and
spiritual beliefs. Absences for religious and spiritual beliefs are guided by
rule 3342-3-01.14 of the Administrative
Code .
(B) Class attendance.
The individual instructor has both the responsibility and the prerogative for
managing student attendance. The instructor's policy regarding attendance for
each course should be written in the course syllabus and communicated to
students during the first week of the term. The policy may take alternate forms
within the bounds of appropriate instructional techniques.
(C) Class absence. Legitimate reasons for an
"excused" absence include, but are not limited to, illness and injury,
disability-related concerns, military service, death in the immediate family,
religious observance, academic field trips,
and participation in an approved concert or athletic event, and direct
participation in university disciplinary hearings.
(D) Academic requirement. Even though any
absence can potentially interfere with the planned development of a course, and
the student bears the responsibility for fulfilling all course requirements in
a timely and responsible manner, instructors will, without prejudice, provide
students returning to class after a legitimate absence with appropriate
assistance and counsel about completing missed assignments and class material.
Neither academic departments nor individual faculty members are required to
waive essential or fundamental academic requirements of a course to accommodate
student absences. However, each circumstance will be reviewed on a case-by-case
basis.
(E) Informal resolution
should first be attempted between individual instructors and students in the
event of any attendance-related concerns. If informal resolution is
unsuccessful, the following offices, with respect to that office's purview, can
provide assistance and guidance on attendance concerns, and instruction on
filing a grievance: student ombuds, student accessibility services (SAS), or
equal opportunity and affirmative action.
(F) Student responsibilities: In addition to
this policy, students are responsible for following the procedures and policies
of the respective offices from which they are seeking assistance, e.g. student
accessibility services, the student ombuds, etc. In all instances of absences,
students shall be responsible for all material covered in class during their
absence. Students are responsible for completing any makeup work resulting from
their absence. In no case is an excuse from class to be interpreted as a
release from class responsibility.
(G) General procedures and responsibilities
for requesting and determining legitimate class absence:
(1) Instructors shall:
(a) Inform student about assignments to be
made during the absences, and make alternative suggestions for acquisition of
the material missed.
(b) Provide
reasonable opportunity for a makeup examination and/or assignment if a
legitimate absence occurs on an examination day and/or a day when an assignment
is due. In the extraordinary circumstance where it is not feasible to offer a
makeup examination and/or assignment, some acceptable alternative must be
provided.
(c) Resolve conflicts
arising from a legitimate absence as provided in this rule through appropriate
administrative channels.
(2) Students shall:
(a) Follow the documentation procedures set
forth below.
(b) Notify their
instructors as soon as possible of class absences.
(H) Procedures and
responsibilities for requesting an absence due to attendance at a sponsored
activity. For the purposes of this rule, "sponsor" refers to the organizer of
the activity or event.
(1) Sponsors shall:
(a) Provide a list to each participant of all
approved events that might involve student absences from classes. The list
should be given to the participants at or before the first scheduled class,
activity, or field trip of the semester, or before the end of the second week
of the semester, whichever occurs first. In cases where the date and time of
the scheduled activity is not known within this time frame, approval to
schedule an event which will result in student absences must be secured from
the administrative officer directly above the sponsoring unit; e.g., college
dean, director of athletics, etc.
(b) Provide each participating student with a
signed "class absence authorization form" for each of the student's affected
classes at the time the list of events is distributed.
(c) Coordinate resolution of conflicts with
instructors.
(2)
Instructors shall:
Refer to paragraph (G)(1) of this rule.
(3) Students shall:
(a) Provide the sponsor of the activity with
a list of classes which conflict with the proposed activity or field trip. This
list should be presented at or before the first scheduled class or activity
meeting that causes the conflict.
(b) Present a "class absence authorization
form" to instructors in all affected courses and return the signed "class
absence authorization form(s)" to the sponsor of the activity before the end of
the second week of the semester. In the event the absence was due to illness or
injury, verification from the health center or other medical officer should be
presented to the instructor.
(I) Procedures and responsibilities for
requesting an absence due to a disability. Under no circumstances are students
solely responsible for the resolution of such conflicts arising from
disability-related absences.
(1) Instructors
shall:
(a) Communicate and collaborate with
student accessibility services (SAS) in the event of a student's attendance
accommodation due to a disability.
(b) Refer to paragraph (G)(1) of this
rule.
(2) Students
shall:
(a) Consult with student accessibility
services (SAS) if frequent or prolonged absences are anticipated due to a
disability.
(b) In consultation
with student accessibility services (SAS), and in accordance with their
attendance policy modification, provide their instructors, each semester, with
a SAS-issued accommodation document, which may be presented to the instructor
in lieu of verification from a medical provider.
(c) Contact their instructor as close to the
beginning of the semester as possible to discuss the attendance modification
accommodation.
(J) Procedures and responsibilities for
absence due to medical illness/injury.
(1)
Instructors shall:
Refer to paragraph (G)(1) of this rule.
(2) Students shall:
(a) Provide verification from their medical
provider.
(b) Refer to paragraph
(G)(2) of this rule.
(K) Procedures and responsibilities
for requesting an absence due to religious observation.
(1) Instructors
shall:
Refer to paragraph (G)(1) of this
rule
(2) Students shall:
Notify the instructor as close to
the start of the semester as possible of any scheduled classes that conflict
with observed religious holidays.
(1) Instructors shall:
Refer to paragraph (G)(1) of this rule
(2) Students shall:
(a) Notify the instructor as close to the
start of the semester, or as soon as possible, of any scheduled classes that
conflict with military leave.
(b)
Consult the office of the university registrar in the event a prolonged absence
is anticipated.
Notes
Promulgated Under: 111.15
Statutory Authority: 3341.01
Rule Amplifies: 3341.01, 3341.04
Prior Effective Dates: 11/04/1977, 09/13/1979, 10/26/1979, 02/14/1983, 01/30/1985, 07/10/1985, 09/07/1988, 01/29/1992, 09/19/2005, 06/01/2007, 01/13/2014, 03/01/2015
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.