Ohio Admin. Code 3357:3-1-03 - Meetings and committees of the board of trustees
(A) Types and conduct of meetings:
The board of trustees may convene for specific types of meetings, all in accordance with the Ohio Sunshine Law:
(1) Regular meetings will be convened by the
chairperson at a time and place established by the board of trustees during its
annual organizational session held during the regular January meetings each
year. During regular meetings, the board of trustees may consider action on
items duly presented before the board of trustees. During the regular meeting
in January, the board of trustees will elect its officers and consider action
of an organizational nature.
(2)
Special meetings may be convened by the chairperson or by a majority vote of
members of the board of trustees to consider action on specific items for which
the meeting was called. A notice of the meeting, including a list of items to
be considered, shall be conveyed to the members of the board of trustees at
least three working days in advance of the meeting.
(3) Special emergency meetings may be
convened by the chairperson or by a majority of the members of the board of
trustees to consider action on specific items for which the meeting was called.
Items to be considered must be of an emergency nature. A notice of the meeting,
including a list of items to be considered, shall be conveyed to the members of
the board of trustees as far in advance of the meeting as possible.
(4) Planning session outside regular or
special meetings of the board may be called by the chairperson of the board or
the president of the college. No formal business of the baord shall be
transacted during the planning sessions.
(B) A majority of the sitting members of the board of trustees
at the time of a meeting shall constitute a
quorum. Should a quorum not be present at any
meeting, a roll call can be taken and a notation shall be made of those present
and those absent. The meeting may then be adjourned by those members present.
Except as herein otherwise specified, no matter may be acted upon except by a
majority vote of the whole membership of the board of trustees. It is hereby
specifically provided, however, that matters of an administrative nature may be
acted upon by a vote of a majority of those present at a meeting when a quorum
is in session.
(C)
Electronic attendance for board of trustee meetings - Trustees are allowed to
attend a board meeting via electronic means.
(1) At least one-third of the trustees must
attend the meeting in person;
(2)
All votes taken at the meeting must be taken by roll call vote;
(3) A trustee who intends to attend a meeting
via electronic means must notify the chairperson no less than forty-eight hours
before the meeting, except in the case of a declared emergency; and
(4) A trustee must attend at least half of
the meetings in person.
(5)
In the event one or more board members attend a meeting
virtually, all individuals physically present, whether trustees or members of
the public, must be able to hear the trustees(s) attending virtually, and the
trustees(s) attending virtually must be able to hear those physically
present.
(D) The
board of trustees may hold an executive session only at a regular or special
meeting, in accordance with section
121.22 of the Revised
Code.
(E) Standing committee - The
members and chairperson of each standing committee shall be appointed annually
by the board of trustees. Committee(s) will be comprised of not less than three
trustees. A majority of the committee appointed voting members physically
present shall constitute a quorum for the transaction of business. A committee
chair will report on the committee's deliberations to the full board of
trustees at a regular meeting. The president of the college and the appropriate
staff as recommended by the president serve to support the work of the
committee. The frequency of meetings is determined by the president and the
committee chair. The standing committees include but are not limited to:
(1) Audit finance committee - The primary
responsibility of the audit and finance committee is to provide oversight of
the college's financial practices, compliance policies, internal controls,
financial management and standards of conduct.
(2) Board development committee - The primary
responsibility of the board development committee is to appoint members of the trustee selection committee,
nominate individuals to be considered by the trustee
selection committee , conduct succession planning, oversee engagement of
board members and other duties as assigned.
(F) Special or ad hoc committee - The
chairperson of the board of trustees shall appoint special committees deemed
necessary by the board. A special committee shall report recommendations to the
board for appropriate action. A special committee shall be dissolved when its
report is complete and accepted by the board of trustees.
(G) Liaison appointments - Individual board
members shall be appointed annually by the board of trustees to serve as a
liaison for the following areas: the "United Faculty AFT/OFT Negotiation,"
accreditation and strategic planning council, the Ohio state Newark advisory
board, and the OACC governing board.
Notes
Promulgated Under: 111.15
Statutory Authority: 111.15
Rule Amplifies: 3357
Prior Effective Dates: 03/08/2010, 11/04/2013, 07/02/2015, 04/10/2020, 10/10/2021, 08/31/2022
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