Ohio Admin. Code 3362-4-04 - Travel authority and driving rules

(A) Rule purpose

Shawnee state university desires for its employees and students to experience the educational benefits of traveling, to represent the university at appropriate venues, and to broaden the reach of the university community to other regions of the nation and the world. Further, Shawnee state university is committed to the safety of its faculty, staff, students and visitors while traveling for any university-sponsored activity. The purpose of this rule is to establish and manage reasonable rules that govern the travel and assures the safety of all travelers for university-sponsored activities.

(B) Authority for travel

All travel (same-day and overnight) in-country domestic and international must be authorized and approved in advance by the appropriate administrative supervisor. Such approval indicates that the employee is authorized to travel on official university business and that related travel expenses will be covered per this rule and associated procedures.

(C) Procedures

(1) Travel authorities- business rules

Travelers must comply with business rules including but not limited to those that address: reimbursement of travel expenses travel by privately-owned vehicles, travel by common carrier or rental vehicles, lodging for overnight travel and meal expenses, conference registration fees, and expenses associated with interviewing applicants as established by university business procedures found at: travel authority: business rules.

(2) Driving rules - university sponsored activities

Drivers to university - sponsored activities must have in their possession at all times a valid driver's license and proof of insurance as required by law. Where applicable, driver(s) must complete a motor vehicle record check in accordance with procedure to this rule.

(D) Rules required for driving In addition to obtaining prior approval for the travel, all drivers to university-sponsored activities must have in their possession a valid driver's license at all times, proof of insurance as required by law, and a current (within the prior twelve month period) motor vehicle record check that demonstrates the proposed driver(s) and the trip comply with all standards established in the procedures found at: Driving rules for university sponsored activities

(E) Business rules required for traveling All travelers to university-sponsored activities must also comply with business rules including but not limited to: reimbursement of travel expenses, travel by privately-owned vehicles, travel by common carrier or rental vehicles, lodging for overnight travel and meal expenses, conference registration fees, and expenses associated with interviewing applicants as established by university business procedures found at: Travel authority: business rules

(F) Other procedures The president will ensure that the appropriate procedures are developed and maintained as well as the delegation of authority to university officials necessary to effectively manage matters involving university-sponsored travel.

Notes

Ohio Admin. Code 3362-4-04

Effective: 11/22/2019
Promulgated Under: 111.15
Statutory Authority: 3362.03
Rule Amplifies: 3362.03
Prior Effective Dates: 12/08/1989, 06/10/1994, 11/01/2005, 09/04/2007, 07/24/2008, 01/27/2014