(B)
Procedure
The following holidays will be observed
by the university of Toledo in accordance with state law:
|
Date
|
Holiday
|
|
January 1
first
|
New Year's
day
|
|
Third Monday in
January"*"
|
Martin Luther King
day"*"
|
|
Third Monday in
February"*"
|
President's day"*"
|
|
Last Monday in May
|
Memorial day
|
|
July 4
fourth
|
Independence day
|
|
First Monday in
September
|
Labor day
|
|
Second Monday in
October"*"
|
Columbus day"*"
|
|
November 11
eleventh
|
Veteran's day
|
|
Fourth Thursday in
November
|
Thanksgiving day
|
|
December25
twenty-fifth
|
Christmas day
|
"*"The university of Toledo board of
trustees may "float" two days, as paid recognized holidays in place of the days
marked by asterisks.
(1)
The president is the university administrative officer
responsible for the implementation of this policy.
(2)
The university
shall provide identification of specific holidays to be observed in compliance
with state law.
(3)
As part of the ten state holidays designated by state
law and the board of trustees, the university shall observe state holidays on
the Friday after Thanksgiving and on either the day before or after the state
holiday on the twenty-fifth day of December. The designation of these two
holidays by the president of the university shall be made each year prior to
September 1
first.
(4)
Intermittent, emergency, and seasonal part time non
student employees are entitled to holiday pay for that portion of the day they
normally would have been scheduled to work on a day designated by the
university as a holiday. To be eligible for holiday pay, the employee must have
worked (or been in active pay status) the last scheduled day preceding the
holiday. Holiday pay for intermittent employees will be based on the nature of
the current assignment. Holiday pay will only be granted when the assignment
exceeds thirty calendar days. When an intermittent employee is called in for a
specific assignment of less than thirty days, holiday pay will not be
granted.
(5)
An employee, whose salary or wage is paid in whole or
in part by the state, shall be paid for the holidays as provided herein and
shall not be required to work on those holidays, unless, in the opinion of the
employee's responsible administrative authority, failure to work on those
holidays would impair the public service. An employee who is scheduled to work
on a holiday and who does not report to work the day before, the day of, or the
day after the holiday due to an illness of the employee or of a member of the
employee's immediate family shall not receive holiday pay as provided by this
division, unless the employee can provide documentation of extenuating
circumstances that prohibited the employee from so reporting to work. An
employee also shall not be paid for a holiday unless the employee was in active
pay status on the scheduled work day immediately preceding the
holiday.
(6)
If any of the holidays as provided herein falls on
Saturday, the Friday immediately preceding shall be observed as the holiday. If
any of the holidays as provided herein falls on Sunday, the Monday immediately
succeeding shall be observed as the holiday. Employees whose work schedules are
based on the requirements of a "seven days a week" work operation shall observe
holidays on the actual days specified as provided herein.
(7)
If an employee's
work schedule is other than Monday through Friday, the employee shall be
entitled to eight hours of holiday pay for holidays observed on the employee's
day off regardless of the day of the week on which they are
observed.
(8)
A full-time permanent employee is entitled to a minimum
of eight hours of pay for each holiday regardless of the employee's work shift
and work schedule. A flexible hours employee, who is normally scheduled to work
in excess of eight hours on a day on which a holiday falls, either shall be
required to work an alternate schedule for that week or shall receive
additional holiday pay for the hours the employee is normally scheduled to
work. Such an alternate schedule may require a flexible hours employee to work
five shifts consisting of eight hours each during the week including the
holiday, and, in that case, the employee shall receive eight hours of holiday
pay for the day the holiday is observed.
(9)
Part time regular
employees shall receive holiday pay on a pro-rated basis, based upon the daily
average of actual hours worked, excluding overtime hours worked, in the
previous calendar quarter. The figure shall be calculated for the preceding
calendar quarter on the first day of January, April, July, and October of each
year.
(10)
When an employee who is eligible for overtime pay under
this policy is required by the employee's responsible administrative authority
to work on the day observed as a holiday, the employee shall be entitled to pay
for such time worked at one and one-half times the employee's regular rate of
pay in addition to the employee's regular pay, or to be granted compensatory
time off at time and one-half thereafter, at the employee's option. Payment at
such rate shall be excluded in the calculation of hours in active pay
status.
(11)
Since many religious observances occur on days not
designated as legal holidays, deans, directors and supervisors are expected to
observe liberal policies concerning the granting of leaves of absences without
pay or vacation time expressly for the purpose of engaging in religious
observances or attendance at special worship services.
(12)
Unclassified
employees and others who hold faculty rank and do not teach full time must
observe the regular university ten day holiday schedule. Other paid days off in
the academic calendar (where classes are not held) are for the teaching
faculty, and are not holidays for non-teaching professionals.
(13)
The president
shall retain the sole prerogative to grant exceptions to the observed
holidays.
