Ohio Admin. Code 3704-2-08 - Grants management
(A) It
is the responsibility of the commission to ensure grantee financial
accountability by:
(1) Reviewing program
plans, budget applications, budget revisions and expenditure reports;
(2) Providing a fiscal review or contracting
for an independent audit when deemed necessary;
(3) Conducting an administrative compliance
reviews
review as
needed
a minimum of two times during
the fiscal year;
(4) Processing
grant payments in a timely manner; and
(5) Ruling on the acceptability of late
expenditure reports or budget revision.
(B) The grantee shall:
(1) Deposit grant funds promptly, no later
than three days after receipt.
(2)
Account for grant funds in accordance with sound accounting principles and
expend funds only for allowable and approved costs.
(3) Provide the commission with an audit
conducted by a certified public accountant within one hundred twenty days after
the close of the fiscal year and make available for prompt return to the
commission, unspent balance on the grant. Grant awards of twenty-five thousand
dollars or less are not required to be audited unless deemed appropriate by the
commission.
(C)
Outstanding obligations at the end of the fiscal year which are allowable costs
and legally required may be paid out of the project funds. They include
accounts payable for authorized services and/or goods that benefited the funded
fiscal year; such as, costs for employee services during the final pay period
for a fiscal year and/or supplies which were ordered and delivered during the
fiscal year but paid in the following fiscal year.
(D) Only in specific circumstances may fiscal
year funds be obligated and used to pay for goods and/or services to be
received after the end of the fiscal year. The grantee must request prior
written approval from the commission and provide a written justification
explaining the benefit of such goods or services to the project during the
fiscal year.
(E) Project funds are
not to be used for:
(1) Liquidation of bad
debts;
(2) Contributions to a
contingency fund;
(3)
Entertainment;
(4) Fines,
penalties, interest or other financial payments;
(5) Recovery of costs incurred under grant
agreements for contributions or donations to civic causes, or
(6) Rental charges for grantee-owned space
and equipment.
Notes
Promulgated Under: 119.03
Statutory Authority: 3701.78
Rule Amplifies: 121.22
Prior Effective Dates: 01/07/1988 (Emer.), 04/04/1988, 07/01/2000, 10/18/2013
Promulgated Under: 119.03
Statutory Authority: 3701.78
Rule Amplifies: 121.22
Prior Effective Dates: 01/07/1988 (Emer.), 04/04/1988, 07/01/2000, 10/18/2013
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
(A) It is the responsibility of the commission to ensure grantee financial accountability by:
(1) Reviewing program plans, budget applications, budget revisions and expenditure reports;
(2) Providing a fiscal review or contracting for an independent audit when deemed necessary;
(3) Conducting an administrative compliance reviews review as needed a minimum of two times during the fiscal year;
(4) Processing grant payments in a timely manner; and
(5) Ruling on the acceptability of late expenditure reports or budget revision.
(B) The grantee shall:
(1) Deposit grant funds promptly, no later than three days after receipt.
(2) Account for grant funds in accordance with sound accounting principles and expend funds only for allowable and approved costs.
(3) Provide the commission with an audit conducted by a certified public accountant within one hundred twenty days after the close of the fiscal year and make available for prompt return to the commission, unspent balance on the grant. Grant awards of twenty-five thousand dollars or less are not required to be audited unless deemed appropriate by the commission.
(C) Outstanding obligations at the end of the fiscal year which are allowable costs and legally required may be paid out of the project funds. They include accounts payable for authorized services and/or goods that benefited the funded fiscal year; such as, costs for employee services during the final pay period for a fiscal year and/or supplies which were ordered and delivered during the fiscal year but paid in the following fiscal year.
(D) Only in specific circumstances may fiscal year funds be obligated and used to pay for goods and/or services to be received after the end of the fiscal year. The grantee must request prior written approval from the commission and provide a written justification explaining the benefit of such goods or services to the project during the fiscal year.
(E) Project funds are not to be used for:
(1) Liquidation of bad debts;
(2) Contributions to a contingency fund;
(3) Entertainment;
(4) Fines, penalties, interest or other financial payments;
(5) Recovery of costs incurred under grant agreements for contributions or donations to civic causes, or
(6) Rental charges for grantee-owned space and equipment.
Notes
Promulgated Under: 119.03
Statutory Authority: 3701.78
Rule Amplifies: 121.22
Prior Effective Dates: 01/07/1988 (Emer.), 04/04/1988, 07/01/2000, 10/18/2013
Promulgated Under: 119.03
Statutory Authority: 3701.78
Rule Amplifies: 121.22
Prior Effective Dates: 01/07/1988 (Emer.), 04/04/1988, 07/01/2000, 10/18/2013