Ohio Admin. Code 3704-4-09 - Payment of grant funds
(A) A notice of award or acknowledgement of
terms signed by the director of the commission shall activate the
grant.
(B) Acceptance of responses
to substantive special conditions activates the grant.
(C) Grant payments are based on reimbursement
generated on a quarterly basis. Payment will be based on the amount requested
as approved in the budget portion of the project application or its subsequent
revision(s).
(D) Payments may be
delayed if:
(1) Quarterly reports have not
been received;
(2) A budget has not
been approved; or
(3) If special
conditions have not been met by the grantee.
(E) Unless stated otherwise in the grant
award, the payment cycle shall coincide with the quarterly reporting period.
The initial payment to a project is usually sent during the first quarter of
grant funding. Subsequent payments are processed upon receipt of quarterly
reports.
(1) A quarterly (program and fiscal)
report is due fifteen days after the end of the quarter.
(2) Payments should be received between the
end of the second month of the next period and the middle of the third
month.
(F) In specific
situations or upon the request of the grantee, a project may be issued two
payments in a period. The first payment begins prior to receipt of a quarterly
report, up to two-thirds of the anticipated amount. The second payment is
processed upon receipt of the quarterly report and contains any adjustments for
the quarterly allotment. The two criteria for accepting a grantee request for
this payment system are:
(1) Documentation
that other funding sources are unable to contribute resources with in the
quarter or that there are not other funding sources to meet allowable costs;
and
(2) Timely submission of
quarterly reports.
(G)
Warrants shall be made payable to the grantee agency and notification shall be
emailed
mailed to the executive director.
Notes
Promulgated Under: 119.03
Statutory Authority: 3701.78
Rule Amplifies: 121.22
Prior Effective Dates: 07/01/2000, 10/18/2013
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