The Ohio air quality development authority has adopted this
rule pursuant to division (F) of section
121.22 of the Revised Code, for
the purposes of: establishing a reasonable method for any person to determine
the time and place of regularly scheduled meetings of the authority and of the
time, place and purpose of special meetings of the authority; making provision
for giving advance notice of meetings of the authority to the news media which
have requested such notification; and making provision for persons to request
and receive reasonable advance notification of meetings of the
authority.
(A) As soon as the time and
place of any meeting of the authority has been determined, the
secretary-treasurer shall post a meeting schedule setting forth the time and
place of such meeting and, with respect to any special meeting, a statement of
the purpose of the meeting. Such schedule shall be posted in a conspicuous
place accessible to the public in the office of the authority
, including but not limited to the publicly accessible
website maintained by the authority, and shall remain posted until the
cancellation or conclusion of the meeting scheduled therein.
(B) Any person may determine the
time and place of all meetings posted in accordance with this rule
by:
(1) Writing to the following
address:
"Ohio Air Quality Development
Authority
50 West Broad Street, Suite 1718
Columbus, Ohio
43215"
(2) Calling the following telephone
number during normal business hours: 614/224-3383;
(3) Consulting the Ohio air quality
development authority website for a listing of meetings: or,
(4) Consulting the posted schedule
of meetings at the "Office of the Ohio Air Quality Development Authority, 50
West Broad Street, Suite 1718, Columbus, Ohio 43215."
(C)
(B)
Any news media organization
may obtain
that desires to be given advance notice of
any or all meetings of the authority
by requesting in writing addressed to
shall file with the
"Secretary-Treasurer
secretary-treasurer of the Ohio air quality
development authority
a written request for such
notice,.
50 West Broad Street, Suite 1718,
Columbus, Ohio 43215," that such notice be provided. Such written
request shall set forth the name of the news media organization making the
request and the name, address, email, and telephone numbers (not to exceed two)
of a representative designated
by such
organization to receive such notice on behalf of such organization. To
continue to receive notice, any interested news media organization must submit
a new written request, as described in this paragraph, to the
secretary-treasure of the Ohio air quality development authority at the start
of the new calendar year. Any written request shall remain in effect during the
calendar year in which it was received by the secretary-treasurer and shall
expire at the end of such year unless sooner cancelled by such
organization.
(D)
(C) The secretary-treasurer shall maintain a list of
all designated representatives of news media organizations which have requested
notice pursuant to this rule and shall notify each such representative of each
meeting of the authority by doing at least one of the following:
(1) Sending written notice of time, place and
purpose of each meeting by depositing a copy thereof in the United States
postal service mail, first class postage prepaid, addressed to such
representative at the address set forth in the written request received by the
secretary-treasurer no later than four calendar days prior to the date of the
meeting.
(2) Notifying such
representatives by telephone at least twenty-four hours prior to the time of
meeting. Such telephone notification shall be deemed completed if a message has
been left for the representative or if, after reasonable effort, the
secretary-treasurer has been unable to provide such telephone
notification.
(3) Sending a written
notice of time, place and purpose of each meeting via email at the email
address set forth in the written request received by the secretary-treasurer no
later than four calendar days prior to the date of the meeting
at least twenty-four hours prior to the meeting or, if
for a special meeting called in the event of an emergency requiring immediate
official action for which twenty-four hours' notice is not possible, as soon as
possible.
(E)
(D) Any person may
request written notification of the time
and place of
any meeting at which any specific type of public business is to be discussed.
Each such request shall be filed in writing to the secretary-treasurer and
shall state the name of the person request notice and the mailing or email
address to which such person desires such notification to be sent. If the
request seeks notification by United States mail, the requesting party shall
provide self-addressed and stamped envelopes for the secretary-treasurer's use
when providing such notice. Said written request shall be sent via United
States postal service mail or electronic mail and shall remain in effect for a
period of one year from the date of receipt by the secretary-treasurer and
shall the rupon expire unless sooner cancelled by the person requesting such
notification. Written notice persuant to this rule shall set forth the time and
place of the meeting and a copy of the agenda of the meeting, and shall be
provided using one or more methods set forth in paragraph (C) of this rule. For
regularly scheduled meetings, the provision of an agenda with notice under this
rule shall not preclude the amendment of the agenda by the
authority.
, place and purpose of any meeting
of the authority in the manner as herein provided:
(1) Each such request shall be set
forth in writing addressed to the "Secretary-
Treasurer at the Office of the Ohio
Air Quality Development Authority, 50 West Broad Street, Columbus, Ohio 43215."
Such request shall state the name of the person requesting notice and the
address to which such person desires such notification to be
sent.
(2) Said written request shall be
sent via United States postal service mail or electronic mail and shall remain
in effect for a period of one year from the date of receipt by the
secretary-treasurer and shall therupon expire unless sooner cancelled by the
person requesting notification.
(3) Written notice pursuant to this
rule shall set forth the time and place of the meeting, the purpose of the
meeting, or, in lieu thereof, a copy of the agenda of the meeting, and shall be
mailed at least four calendar days prior to the date of
meeting.
(F)
(E) Any notification
provided for in this rule to be given by the secretary-treasurer may be given
by any person acting on behalf of or under the authority of the
secretary-treasurer.
