Ohio Admin. Code 3706-3-01 - Definitions
For the purposes of administrative rules promulgated in accordance with section 1347.15 of the Revised Code, the following definitions apply:
(A) "Access" as a noun means an instance of
copying, viewing, or otherwise perceiving whereas "access" as a verb means to
copy, view, or otherwise perceive.
(B) "Acquisition of a new computer system"
means the purchase of a "computer system," as defined in this rule, that is not
a computer system currently in place nor one for which the acquisition process
has been initiated as of the effective date of the agency rule addressing
requirements in section
1347.15
of the Revised Code.
(C) "Computer
system" means a "system," as defined by section
1347.01
of the Revised Code, that stores, maintains, or retrieves personal information
using electronic data processing equipment.
(D) "Confidential personal information" (CPI)
has the meaning as defined by division (A) (1) of section
1347.15
of the Revised Code and identified by rules promulgated by the agency in
accordance with division (B)(3) of section
1347.15
of the Revised Code that reference the federal or state statutes or
administrative rules that make personal information maintained by the agency
confidential.
(E) "Employee of the
state agency" means each employee of a state agency regardless of whether
he/she holds an elected or appointed office or position within the state
agency. "Employee of the state agency" is limited to the specific employing
state agency.
(F) "Incidental
contact" means contact with the information that is secondary or tangential to
the primary purpose of the activity that resulted in the contact.
(G) "Individual" means a natural person or
the natural person's authorized representative, legal counsel, legal custodian,
or legal guardian.
(H) "Information
owner" means the individual appointed in accordance with division (A) of
section
1347.05
of the Revised Code to be directly responsible for a system.
(I) "Person" means a natural
person.
(J) "Personal information"
has the same meaning as defined in division (E) of section
1347.01
of the Revised Code.
(K) "Personal
information system" means a "system" that "maintains" "personal information" as
those terms are defined in section
1347.01
of the Revised Code. "System" includes manual and computer systems.
(L) "Research" means a methodical
investigation into a subject.
(M)
"Routine" means commonplace, regular, habitual, or ordinary.
(N) "Routine information that is maintained
for the purpose of internal office administration, the use of which would not
adversely affect a person" as that phrase is used in division (F) of section
1347.01
of the Revised Code means personal information relating to employees and
maintained by the agency for internal administrative and human resource
purposes.
(O) "System" has the same
meaning as defined by division (F) of section
1347.01
of the Revised Code.
(P) "Upgrade"
means a substantial redesign of an existing computer system for the purpose of
providing a substantial amount of new application functionality, or application
modifications that would involve substantial administrative or fiscal resources
to implement, but would not include maintenance, minor updates and patches, or
modifications that entail a limited addition of functionality due to changes in
business or legal requirements.
Notes
Promulgated Under: 119.03
Statutory Authority: R.C. 1347.15
Rule Amplifies: R.C. 1347.15
Prior Effective Dates: 01/10/2011
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