Ohio Admin. Code 3745-81-90 - Control of lead and copper - reporting and record keeping requirements
All water systems shall report all of the following information to the director in accordance with this rule.
(A) Reporting requirements for tap water
monitoring for lead and copper and for water quality parameter monitoring.
(1) Except as provided in paragraph
(A)(1)(h)
(A)(1)(g) of this rule, a public water system shall
report the information specified below for all tap water samples and all water
quality parameter samples within the first
ten days following the end of each applicable
monitoring period
the month in which the system
receives the sample results , as specified in rules
3745-81-86
and
3745-81-87
of the Administrative Code. The end of the
monitoring period is the last date samples are permitted to be collected during
that period.
(d)
(c) The ninetieth percentile lead and copper
concentrations measured from among all lead and copper tap water samples
collected during each monitoring period (calculated in accordance with
paragraph (C)(3) of rule
3745-81-80
of the Administrative Code), unless the director calculates the system's
ninetieth percentile lead and copper levels under paragraph
(H)
(I) of
this rule;
.
(e)
(d) With the exception
of initial tap monitoring conducted pursuant to paragraph (D)(1) of rule
3745-81-86
of the Administrative Code, the public water system shall designate any site
which was not sampled during previous monitoring periods, and include an
explanation of why sampling sites have changed;
.
(f)
(e)
The results of all tap monitoring for pH and, where applicable, temperature,
alkalinity, calcium, conductivity, and orthophosphate or silica collected under
paragraphs (B) to (E) of rule
3745-81-87
of the Administrative Code;
.
(g)
(f)
The results of all monitoring at the entry point(s) to the distribution system
for applicable water quality parameters under paragraphs (B) to (E) of rule
3745-81-87
of the Administrative Code;
.
(h)
(g) A
water system shall report the results of all water quality parameter samples
collected under paragraphs (C) to (F) of rule
3745-81-87
of the Administrative Code during each six-month monitoring period specified in
paragraph (D) of rule 3745-81-87 of the Administrative Code within
the first ten days
following the end of the monitoring period
after the month in which the sample was analyzed,
unless the director has specified a more frequent reporting
requirement.
(a) The results from
all tap samples for lead and copper including the location of each site and the
criteria under paragraphs (A)(3) to (A)(7) of rule
3745-81-86
of the Administrative Code under which the site was selected for the public
water system's sampling pool and the name and certification number of the
laboratory which analyzed the samples;
.
(b)
Documentation for each tap water lead or copper sample for which the public
water system requests invalidation pursuant to paragraph (F)(2) of rule
3745-81-86
of the Administrative Code.
(c) (Reserved);
(2) For a
nontransient noncommunity water system, or a community water system meeting the
criteria of paragraphs (B)(7)(a)
(G)(8)(a) and (B)(7)(b)
(G)(8)(b) of
rule
3745-81-85
of the Administrative Code, that does not have enough taps that can provide
first-draw samples, the public water system shall either
do one of the
following :
(a) Provide written
documentation to the director identifying standing times and locations for
enough non-first-draw samples to make up its sampling pool under paragraph
(B)(5) of rule
3745-81-86
of the Administrative Code by the start of the first applicable monitoring
period under paragraph (D) of rule
3745-81-86
of the Administrative Code that commences after April 11, 2000, unless the
director has waived prior director approval of non-first-draw sample sites
selected by the system pursuant to paragraph (B) (5) of rule
3745-81-86
of the Administrative Code; or
.
(b) If
the director has waived prior approval of non-first-draw sample sites selected
by the system, identify, in writing, each site that did not meet the six-hour
minimum standing time and the length of standing time for that particular
substitute sample collected pursuant to paragraph (B)(5) of rule
3745-81-86
of the Administrative Code and include this information with the lead and
copper tap sample results required to be submitted pursuant to paragraph
(A)(1)(a)
(A)(1)(b) of this rule.
(3) At a time specified by the director, or
if no specific time is designated, then as early as possible
prior to the addition of a new source or any
substantial change in water treatment, as defined in paragraph (C) of
3745-91-01 of the Administrative Code, a public water system deemed to have
optimized corrosion control under paragraph (B)(3) of rule
3745-81-81
of the Administrative Code, or a water system subject to reduced monitoring
pursuant to paragraph (D)(4) of rule
3745-81-86
of the Administrative Code shall submit written documentation and plans, if
applicable, to the director describing the substantial change or addition. The
director shall review and approve the addition of a new source or substantial
change in water treatment before it is implemented by the water system.
Examples of substantial change in water treatment include the addition of a new
treatment process or modification of an existing treatment process. Examples of
modifications include switching secondary disinfectants, switching coagulants
(e.g., alum to ferric chloride), and switching corrosion inhibitor products
(e.g., orthophosphate to blended phosphate). Substantial changes can include
dose changes to existing chemicals if the public water system is planning
long-term changes to its finished water pH or residual inhibitor concentration.
Treatment changes would not include chemical dose fluctuations associated with
daily raw water quality changes.
, water
systems shall notify the director of changes in water quality that could affect
corrosion control treatment, in accordance with paragraph (F) of rule
3745-81-81
of the Administrative Code.
(4) Each ground water system that limits
water quality parameter monitoring to a subset of entry points under paragraph
(C)(3) of rule
3745-81-87
of the Administrative Code shall provide, by the commencement of such
monitoring, written correspondence to the director that identifies the selected
entry points and includes information sufficient to demonstrate that the sites
are representative of water quality and treatment conditions throughout the
system.
(B) Reporting
requirements for source water at the entry point to the distribution system.
(1) A public water system shall report the
monitoring results for all samples of source water at the entry point to the
distribution system collected in accordance with rule
3745-81-88
of the Administrative Code within the first ten days following the end of each
entry-point water monitoring period (i.e., per six-month period, annually, per
compliance period, per compliance cycle) for which a sample was collected as
specified in rule
3745-81-88
of the Administrative Code.
(2)
With the exception of the first round of source water at the entry point to the
distribution system monitoring conducted pursuant to paragraph (B) of rule
3745-81-88
of the Administrative Code, the public water system shall specify any site
which was not sampled during previous monitoring periods, and include an
explanation of why the sampling point has changed.
(C) Corrosion control treatment reporting
requirements. By the applicable dates under rule
3745-81-81
of the Administrative Code, public water systems shall report the following
information:
(1) For systems demonstrating
that they have already optimized corrosion control, information required in
paragraph (B)(2) or (B)(3) of rule
3745-81-81
of the Administrative Code;
.
(2) For systems required to optimize
corrosion control, their recommendation regarding optimal corrosion control
treatment under paragraph (A) of rule
3745-81-82
of the Administrative Code;
.
(3) For systems required to evaluate the
effectiveness of corrosion control treatments under paragraph (C) of rule
3745-81-82
of the Administrative Code, the information required by that paragraph; and
.
(4) For systems required to install optimal
corrosion control approved by the director under paragraph (D) of rule
3745-81-82
of the Administrative Code, a letter certifying that the system has completed
installing that treatment.
(D) Source water treatment reporting
requirements. By the applicable dates in rule
3745-81-83
of the Administrative Code, systems shall provide the following information to
the director:
(1) If required under paragraph
(B)(1) of rule
3745-81-83
of the Administrative Code, their recommendation regarding source water
treatment; and
.
(2) For
systems required to install source water treatment under paragraph (B)(2) of
rule
3745-81-83
of the Administrative Code, a letter certifying that the system has completed
installing the treatment approved by the director within twenty-four months
after the director approved the treatment.
(E) Lead service line replacement reporting
requirements. Public water systems shall report the following information to
the director to demonstrate compliance with the requirements of rule
3745-81-84
of the Administrative Code.
(1) No later than
twelve months after the end of a monitoring period in which a public water
system exceeds the lead action level in monitoring referred to in paragraph (A)
of rule
3745-81-84
of the Administrative Code, the system shall submit in written documentation to
the director the material evaluation, conducted as required in paragraph (A) of
rule
3745-81-86
of the Administrative Code, identify the initial number of lead service lines
in its distribution system at the time the system exceeds the lead action
level, and provide the system's schedule for annually replacing at least seven
per cent of the initial number of lead service lines in
its
the
distribution system.
(2) No later
than twelve months after the end of a monitoring period in which a system
exceeds the lead action level in monitoring referred to in paragraph (A) of
rule
3745-81-84
of the Administrative Code, and every twelve months thereafter, the system
shall demonstrate to the director in writing that the system has
either:
replaced in
the previous twelve months at least seven per cent of the initial lead service
lines (or a greater number of lines specified by the director in accordance
with rule
3745-81-84
of the Administrative Code) in the distribution system.
(a) Replaced in the previous twelve
months at least seven per cent of the initial lead service lines (or a greater
number of lines specified by the director under paragraph (E) of rule
3745-81-84
of the Administrative Code) in its distribution system, or
(b) Conducted monitoring which
demonstrates that the lead concentration in all service line samples from one
or more individual lines, taken pursuant to paragraph (B)(3) of rule
3745-81-86
of the Administrative Code, is less than or equal to 0.015 milligram per liter.
In such cases, the total number of lines replaced and/or which met the criteria
in paragraph (C) of rule
3745-81-84
of the Administrative Code shall equal at least seven per cent of the initial
number of lead lines identified under paragraph (E)(1) of this rule (or the
percentage specified by the director under paragraph (E) of rule
3745-81-84
of the Administrative Code).
(3) The annual letter submitted to the
director under paragraph (E)(2) of this rule shall contain the following
information:
(a) The number of lead service
lines scheduled to be replaced during the previous year of the system's
replacement schedule;
.
(b) The
number and location of each lead service line replaced during the previous year
of the system's replacement schedule;
and
.
(c) If measured, the water lead concentration
and location of each lead service line sampled, the sampling method, and the
date of sampling.
(4) Any
system which collects lead service line samples following partial lead service
line replacement required by rule
3745-81-84
of the Administrative Code shall report the results to the director within
the first ten days of the month following the month
in which the system receives
two business days
of receiving the laboratory results, or as specified by the director. The
director has the discretion to eliminate this requirement to report these
monitoring results. Systems shall also report any additional information as
specified by the director, in a time and manner prescribed by the director, to
verify that all partial lead service line
replacement activities have taken place.
(F)
Reporting
requirements for consumer notice and public notification.
(1) Any public water system that is subject
to the public education requirements in rule
3745-81-85
of the Administrative Code shall, within ten
five business
days after the end of each period in which the
system is required to perform
of delivering
the public education tasks in
accordance with paragraph (B)
(G) of rule
3745-81-85
of the Administrative Code, send written documentation to the director that
contains the following :
(a) A demonstration that the system has
delivered the public education materials that meet the content requirements in
paragraph (A)
(F) of rule
3745-81-85
of the Administrative Code and the delivery requirements in paragraph
(B)
(G) of
rule
3745-81-85
of the Administrative Code; and
.
(b) A
list of all the newspapers, radio stations, television stations, and facilities
and organizations to which the system delivered public education materials
during the period in which the system was required to perform public education
tasks.
(2) Unless
required by the director, a public water system that previously has submitted
the information required by paragraph (F)(1)(b)
(G)(1)(b) of
this rule need not resubmit the information required by paragraph
(F)(1)(b)
(G)(1)(b) of this rule, as long as there have been no
changes in the distribution list and the system certifies that the public
education materials were distributed to the same list submitted previously.
(3) No later than three months
following the end of the monitoring period, each public water system shall mail
a sample copy of the consumer notification of tap results to the director along
with a certification that the notification has been distributed in a manner
consistent with the requirements of paragraph (D) of rule
3745-81-85
of the Administrative Code.
Any public water system which collects monitoring data in
addition to that required by rules
3745-81-80
to
3745-81-88
of the Administrative Code shall report the results to the director within the
first ten days following the end of the applicable
monitoring period under
during which the samples
are collected.
A public water system is not required to report the ninetieth
percentile lead and copper concentrations measured from among all lead and
copper tap water samples collected during each monitoring period, as required
by paragraph (A)(1)(d) of this rule if
(1) The director has
previously notified the water system that the director will calculate the water
system's ninetieth percentile lead and copper concentrations, based on the lead
and copper tap results submitted pursuant to paragraph
(H)(2) (a)
(I)(2)(a) of this rule, and has specified a date
before the end of the applicable monitoring period by which the public water
system shall provide the results of lead and copper tap water samples;
.
(2) The public water system has provided the
following information to the director by the date specified in paragraph
(H)(1)
(I)(1)
of this rule:
(a) The results of all tap
samples for lead and copper including the location of each site and the
criteria in paragraphs (A)(3), (A)(4), (A)(5), (A)(6), and (A)(7) of rule
3745-81-86
of the Administrative Code under which the site was selected for the system's
sampling pool, pursuant to paragraph (A)(1)(a)
(A)(1)(b) of
this rule; and
.
(b) An
identification of sampling sites utilized during the current monitoring period
that were not sampled during previous monitoring periods, and an explanation
why sampling sites have changed; and
.
(3) The director has provided the results of
the ninetieth percentile lead and copper calculations, in writing, to the water
system before the end of the monitoring period.
Notes
Promulgated Under: 119.03
Statutory Authority: 6109.04, 6109.121
Rule Amplifies: 6109.04, 6109.121
Prior Effective Dates: 09/13/1993, 10/17/2003, 07/24/2009, 05/01/2018
Promulgated Under: 119.03
Statutory Authority: 6109.04, 6109.121
Rule Amplifies: 6109.04, 6109.121
Prior Effective Dates: 9/13/93, 10/17/03, 7/24/09
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