The institution shall state its policy and schedule of refund
in clear language that can be easily understood. The policy shall apply to all
terminations for any reason, by either party including student decision, course
cancellation and school closure. Accredited schools shall adhere to the refund
policy of their accrediting institution. All other schools shall adhere to the
following refund requirements.
(A) The
intent of the board refund policy is to see that each applicant/student is
assured minimum conditions of refund. When calculating refunds, the school
shall use the policy mandated by this rule unless a federal or accrediting
agency policy applies. No institution is restricted to the minimum specific
conditions stated here; only that its policy is at least as liberal to the
student as this one
(1) An applicant or
student (or the parent/guardian if the applicant or student is a minor) may
cancel enrollment at anytime by informing the school in writing.
(2) The ending date for refund computation
purposes is the last date of physical attendance by the student.
(3) Enrollment time means the total scheduled
days for clock hours that have elapsed between the first day of class and the
ending date.
(4) Total tuition is
the amount stated on the contract or enrollment attributed to the program in
which the student is enrolled.
(5)
Program length is a period in clock hours for a clock hour program or calendar
time for a credit hour program as specified in the contract or enrollment
agreement.
(6) All refunds due
shall be issued within forty-five days of official cancellation or withdrawal
by the student or termination by the school.
(a) In addition to other charges and fees,
the student may be charged a withdrawal fee of no more than one hundred fifty
dollars.
(b) The percentage of
clock hours that have elapsed is calculated by dividing the enrollment time by
the program length, then by multiplying the result by one hundred.
Percentage length completed to total length of program,
semester, term or billing period, per enrollment agreement.
|
Amount of total tuition owed to the school.
|
0.01 % to 4.9 %
|
20%
|
5% to 9.9 %
|
30%
|
10% to 14.9 %
|
40%
|
15% to 24.9 %
|
45%
|
25% to 49.9 %
|
70%
|
50% and over
|
100%
|
(7) The cancellation date shall be the
postmarked date if mailed, or the delivery date, if delivered in person. The
termination date shall be the date of formal termination by the school, the
thirtieth day of consecutive unexcused absence, or the scheduled return date
for a student who does not return from an official leave of absence.
(8) If the school ceases to offer instruction
after the student begins training, the student shall be entitled to a pro-rata
refund of tuition based upon enrollment time. If the course is canceled before
beginning training, the student shall be entitled, at the option of the school,
to either a full refund of all money paid to the school, or completion of the
course at another location.
(9) All
extra costs, such as books, equipment, graduation fees, etc., which are not
included in the tuition price, shall be stated in the catalog and enrollment
agreement and any non-refundable items will be identified.
(10) An institution may charge a
non-refundable application fee. This charge shall be clearly stated in both the
school's catalog and enrollment agreement.
(11) Any termination/withdrawal fee shall be
identified in the catalog and on the enrollment agreement and may not exceed
one hundred fifty dollars.
(B) The enrollment agreement shall clearly
outline the obligations of both the institution and the student, and provide
details of the cancellation and settlement policy of the institution. A copy of
the enrollment agreement and other data covering student costs shall be
furnished to the applicant before any payment is made. No enrollment agreement
is binding until it has been accepted in writing by an appropriate official at
the institution. The institution's cancellation and settlement policy shall
also be printed in the school catalog see rule
4713-3-12
of the Administrative Code.
(C) The
collection procedures shall reflect good taste and sound, ethical business
practices. The name of the board shall not be used in the institution's refund
policy nor in any of its collection efforts.
(D) If a school closes permanently
and ceases to offer instruction after students have enrolled, or if a program
is canceled after students have enrolled and instruction has begun, the school
shall make arrangements for students or implement any applicable teach-out
agreement in compliance with the following requirements.
(1) The arrangements or agreement
shall offer the student a reasonable opportunity to promptly resume and
complete the canceled program(s) of study or a substantially similar program of
study at an institution (or institutions) which offer similar educational
programs.
(2) The arrangements or teach-out
agreement should be performed by an institution in the same geographic area as
the closing school.
(3) The original school shall notify
affected students individually of the availability and total cost of the
arrangement or teach-out agreement, and diligently advertise such availability.
The agreements among institutions may provide that these notices may be sent by
the school(s) that are accepting students from the original school.
(4) The school that is closing or
has closed shall submit to the board a list of all students who were enrolled
at the time of closure, and indicate on it the arrangements made for each
student to complete his or her education.
(5) Students shall receive a
pro-rata refund of tuition.
(6) The original school shall
dispose of school records per rule
4713-3-06
of the Administrative Code.
Notes
Ohio Admin. Code
4713-3-11
Five Year Review (FYR) Dates:
12/28/2021 and
12/28/2026
Promulgated
Under:
119.03
Statutory Authority:
4713.08(A)(13)
Rule Amplifies:
4713.44,
4713.45
Prior Effective Dates: 05/01/2003, 02/28/2014,
08/26/2016
Effective: 8/26/2016
Five Year Review
(FYR) Dates: 06/03/2016 and
08/26/2021
Promulgated
Under: 119.03
Statutory
Authority: 4713.08(A)(13)
Rule Amplifies:
4713.44,
4713.45
Prior
Effective Dates: 5/1/03, 02/28/2014