Ohio Admin. Code 4731-8-02 - Definitions
(A)
"Access" as a
noun means an instance of copying, viewing, or otherwise perceiving whereas
"access" as a verb means to copy, view, or otherwise perceive.
(B)
"Acquisition of
a new computer system" means the purchase of a "computer system," as defined in
this rule, that is not a computer system currently in place nor one for which
the acquisition process has been initiated as of the effective date of the
board rule addressing requirements in section
1347.15 of the Revised
Code.
(C)
"Computer system" means a "system," as defined by
section 1347.01 of the Revised Code,
that stores, maintains, or retrieves personal information using electronic data
processing equipment.
(D)
"Confidential personal information" has the meaning as
defined by division (A)(1) of section
1347.15 of the Revised Code and
identified by rules promulgated by the board in accordance with division (B)(3)
of section 1347.15 of the Revised Code that
reference the federal or state statutes or administrative rules that make
personal information maintained by the board confidential.
(E)
"Employee" means
each employee of the board regardless of whether he/she holds an elected or
appointed office or position within the board. "Employee" is limited to the
specific employing state agency.
(F)
"Incidental
contact" means contact with the information that is secondary or tangential to
the primary purpose of the activity that resulted in the contact.
(G)
"Individual" means a natural person or the natural person's authorized
representative, legal counsel, legal custodian, or legal guardian.
(H)
"Information owner" means the individual appointed in accordance with division
(A) of section 1347.05 of the Revised Code to
be directly responsible for a system.
(I)
"Person" means a
natural person.
(J)
"Personal information" has the same meaning as defined
in division (E) of section
1347.01 of the Revised
Code.
(K)
"Personal information system" means a "system" that
"maintains" "personal information" as those terms are defined in section
1347.01 of the Revised Code.
"System" includes manual and computer systems.
(L)
"Research" means
a methodical investigation into a subject.
(M)
"Routine" means
commonplace, regular, habitual, or ordinary.
(N)
"Routine
information that is maintained for the purpose of internal office
administration, the use of which would not adversely affect a person" as that
phrase is used in division (F) of section
1347.01 of the Revised Code
means personal information relating to employees and maintained by the board
for internal administrative and human resource purposes.
(O)
"System" has the
same meaning as defined by division (F) of section
1347.01 of the Revised
Code.
(P)
"Upgrade" means a substantial redesign of an existing
computer system for the purpose of providing a substantial amount of new
application functionality, or application modifications that would involve
substantial administrative or fiscal resources to implement, but would not
include maintenance, minor updates and patches, or modifications that entail a
limited addition of functionality due to changes in business or legal
requirements.
(Q)
"Board" means the "State Medical Board of Ohio."
(R)
"Secretary" means the member of the board who is elected under section
4731.02 of the Revised Code to
serve as the secretary or a member of the board who is appointed by the board
president to act on a temporary basis in lieu of the elected secretary.
(S)
"Supervising Member" means the member of the board who is elected under section
4731.02 of the Revised Code to
serve as supervising member or a member of the board appointed by the board
president to act on a temporary basis in lieu of the elected supervising
member.
Notes
Promulgated Under: 119.03
Statutory Authority: 1347.15, 4731.05
Rule Amplifies: 1347.15
Prior Effective Dates: 12/31/2010
Promulgated Under: 119.03
Statutory Authority: 1347.15; 4731.05
Rule Amplifies: 1347.15
Prior Effective Dates: 12/31/10
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