Ohio Admin. Code 4906-1-03 - Board meetings
(A) All
meetings of the board at which official action is taken and deliberation upon
official business is conducted shall be open to the public. For the purpose of
this rule, the term "meeting" shall mean any prearranged discussion of the
public business of the board by a majority of its members. All resolutions,
rules, regulations or formal action of any kind shall be adopted in an open
meeting of the board.
(B) The
chairman
chairperson shall cause to be made and preserve such
records as are necessary for the adequate and proper documentation of the
organization, functions, policies, decisions, procedures and essential
transactions of the board and for the protection of the legal and financial
rights of the state and persons directly affected by the board's activities
under Chapter 4906. of the Revised Code.
(C) The minutes of a regular or special
meeting of the board shall be promptly recorded and such records shall be open
to public inspection. The minutes need only reflect the general subject matter
of discussions in executive sessions authorized under division (G) of section
121.22 of the Revised
Code.
(D) Following a majority vote
of its members, the board may hold an executive session only at a regular or
special meeting for the sole purpose of the consideration of the matters
contained in division (G) of section
121.22 of the Revised Code. Such
executive session may be held only at a meeting for which notice has been given
in accordance with the requirements of paragraph (E) of this rule.
(E) Notice of board meetings
(1) Any person may ascertain the time and
place of each regularly scheduled meeting and the time, place and purpose of
each special meeting in the following manner:
(a) Writing to the board's principal
office.
(b) Calling the board
between eight a.m. and five-thirty p.m. except on Saturdays, Sundays, or legal
holidays.
(c) Accessing the board's
website at www.opsb.ohio.gov.
(d) Emailing the board at
contact.opsb@puc.state.oh.uscontactopsb@puco.ohio.gov.
(2) Notice of all meetings of the
board shall be given to the following persons:
(a) All individuals on the board's electronic
notification of meeting distribution list shall be given notice of all regular
meetings. This list shall consist of those persons who have requested notice of
each board meeting by signing upon the board's website or contacting the board
at (866) 270-6772.
(b) All news
media routinely notified by the board shall be given notice of all regular
board meetings. No special meeting of the board shall be held unless the board
gives twenty-four hours advance notice to the news media, except in the event
of an emergency requiring immediate official action. In the event of an
emergency, the board shall immediately notify the news media of the time, place
and purpose of the meeting.
(3) Notice of all board meetings shall
include but not be limited to the following information:
(a) Date, time and location of the
meeting.
(b) Agenda for the
meeting.
(c) Name of a person to be
contacted for further information.
(4) When practicable, such notice shall be
issued not less than seven days prior to any regular meeting of the board. Such
notice shall be issued not less than twenty-four hours prior to a special
meeting and immediately before a meeting in the event of an
emergency.
Notes
Promulgated Under: 111.15
Statutory Authority: 4906.03
Rule Amplifies: 4906.02, 4906.03, 4906.06, 4906.10, 4906.12, 4906.20, 121.22
Prior Effective Dates: 12/27/1976, 06/10/1989, 12/15/2003, 01/25/2009, 12/11/2015
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