(A) What are the
requirements for the JFS 01234 "Child Enrollment and Health Information"
(rev. 12/2016) for a licensed child care
center?
The center shall:
(1)
Have a completed JFS 01234 on file for each child attending the center by the first day of
attendance.
(2) Ensure the JFS
01234 is reviewed at least annually by the parent and updated as needed when
information changes. The parent and administrator shall initial and date the
form when the information is reviewed or updated.
(3) Send the child's JFS 01234 with any child
who is being transported for emergency assistance.
(4) Maintain a current copy of the completed
JFS 01234 for each child in care in a location that can be easily and quickly
accessed and removed from the center if there is an emergency that requires the
children to be moved to another location.
(B) What are the
child medical statement requirements
for the children's medical statement for a
licensed child care center?
(1) The center
shall secure and have on file verification of a medical examination for each
child enrolled. Children who attend a grade
of kindergarten and above in an elementary school are exempt from this
requirement.
(2) The medical
statement shall be on file at the center within thirty days of the child's
first day of attendance and updated every thirteen months thereafter from the
date of the examination.
(3) The
medical statement shall contain the following information:
(a) The child's name and birth
date.
(b) The date of the medical
examination
, which is to be no more than thirteen
months prior to the date the form is signed.
(c) A statement that the child has been
examined and is in suitable condition for participation in group
care.
(d) The signature, business
address and telephone number of the physician,
as
defined in Chapter 4731. of the Revised Code, physician's assistant (PA),
advanced practice registered nurse (APRN) or certified nurse practitioner (CNP)
who examined the child.
(e) A
record of the immunizations that the child has had, specifying the month, day
and year of each immunization. This record may be an attachment to the medical
statement.
(f) A statement from the
physician, PA, APRN, or CNP that the child has been immunized or is in the
process of being immunized against the diseases required by division
5104.014 of the Revised Code and
found in appendix A to this rule or a statement that the child meets one of the
following:
(i) A statement from a physician,
PA, APRN, or CNP that an immunization against the disease is medically
contraindicated for the child.
(ii)
A statement from a physician, PA, APRN, or CNP that an immunization against the
disease is not medically appropriate for the child's age.
(iii) A statement from the child's parent
that he or she has declined to have the child immunized against the disease for
reasons of conscience, including religious
convictions.
(C) What are the
health care plan requirements for caring for children
with a specific health condition in a licensed child care center?
(1) The JFS 01236 "Medical/Physical Care Plan
for Child Care"
(rev.
12/2016) shall
is to be used for children
with a condition or diagnosis that require the following:
(a) Monitoring the child for symptoms which
require the staff to take action.
(b)
Ongoing
administration of medication or medical foods. Medical food means food that is
formulated to be consumed under the supervision of a physician, PA, APRN, or
CNP and which is intended for the specific dietary management of a disease or
condition.
(b)(c) Administering
procedures which require staff to be trained on those procedures.
(c)(d)
Avoiding specific food(s), environmental conditions or activities.
(d)(e) A
school-age child to carry and administer their own emergency
medication.
(e)(2) The center
shall
is to:
(i)(a)
Ensure
the parent completes and signs a JFS
01236
that there is a completed JFS 01236
for each condition per child.
(b)
Ensure that all child care staff members who are
trained to perform the medical procedure have signed the JFS
01236.
(c)
Ensure that there is at least one child care staff
member caring for the child at all times who has signed the JFS 01236 on the
child's condition. This includes on-site at field trips.
(ii) Review the JFS 01236 for
completeness and ensure the form is signed by the administrator or
designee.
(iii)(d) Implement and
follow all requirements of each child's JFS 01236.
(iv) Update the JFS 01236 as needed
and at least annually.
(v) Ensure the JFS 01236 is signed
by any trained child care staff member who is providing care to the
child.
(vi) Keep the completed JFS 01236 on
file at the center for at least one year.
(vii)(e)
Maintain a current JFS 01236 for any child who
requires one,
Keep each JFS 01236 in a
location that can be easily and quickly accessed
,
and
including
being removed from the center if there is an emergency that requires the
children to be moved to another location.
(2)(3) The
plan
JFS 01236
shall be reviewed by the parent at least annually and updated as needed,
including an updated list of trained staff members, if applicable. The parent
and administrator shall initial and date the form when the information is
reviewed or updated.
(3)(4) The
plan
JFS 01236
shall be on file with the center by the first day of attendance or upon
confirmation of a health condition.
(4)(5) If the center
suspects that a child has a health condition, the center may require a
physician's statement within a designated timeframe.
(5)(6) Only staff members
trained
by the parent or a certified
professional
on the child's needs and required
procedures shall be permitted to perform medical procedures
or other action needed for a health condition or
special need.
(6) There shall be a trained child
care staff member on-site at all times whenever a child who has a health
condition is present.
(D) What information regarding children's
records can be shared?
Children's records shall be confidential but shall be available
to the Ohio department of job and family services for the purpose of
administering Chapter 5104. of the Revised Code and Chapter 5101:2-12 of the
Administrative Code. The immunization records shall be subject to review by the
Ohio department of health (ODH) for disease outbreak control and for
immunization level assessment purposes.
(E)
How long are
child records to be kept on file at the center?
All child medical statements, JFS 01217
"Request for Administration of Medication for Child Care," JFS 01234 and JFS
01236 as well as all written permission from parents or physicians are to be
kept on file for twelve months from the date the form is signed or updated,
whichever is later, even if the child no longer attends the program or the form
is no longer required for the child.
Click to
view Appendix
Click to
view Appendix
Notes
Ohio Admin. Code
5101:2-12-15
Effective:
10/29/2021
Five Year Review (FYR) Dates:
7/28/2021 and
10/29/2026
Promulgated
Under: 119.03
Statutory
Authority: 5104.015
Rule
Amplifies: 5104.015
Prior
Effective Dates: 03/01/1981, 02/08/1982, 06/01/1984, 09/01/1986, 01/02/1992
(Emer.), 04/01/1992, 04/01/2003, 01/01/2007, 02/01/2009, 12/01/2011,
12/31/2016
