Ohio Admin. Code 5101:2-37-01 - PCSA requirements for completing the safety assessment
(A) The public
children services agency (PCSA) shall complete the JFS 01401 "Comprehensive Assessment Planning Model
- I.S., Safety Assessment" (rev. 2/2006)
in the statewide automated child welfare information
system (SACWIS) for all of the following when the
child is not in the permanent custody of the PCSA :
(1) Intra-familial child abuse and neglect
reports, including those which are screened in as a third party
investigation.
(2) Dependency
reports.
(3) Stranger danger
investigations.
(B) The
PCSA shall complete the JFS 01401
"Safety Assessment" regarding the family of the
alleged child victim/child subject of the report. For the purpose of completion
of the JFS 01401
"Safety Assessment," family includes all of the
following individuals, as applicable:
(1)
Alleged child victim/child subject of the report.
(2) Siblings of the alleged child
victim/child subject of the report, including step or half siblings residing in
the home.
(3) Parent(s), guardian,
or custodian of the alleged child victim/child subject of the report.
(4) Paramour of the custodial parent,
guardian, or custodian who is residing in the home.
(5) Children of the paramour residing in the
home.
(6) Other children residing
in the home of whom the parent, guardian, or custodian has custody or
guardianship.
(7) A related or
unrelated adult residing in the home who has routine responsibility for the
care of the alleged child victim/child subject of the report and
his/her siblings.
(C) The PCSA shall document the assessment of
safety threats, past history, child vulnerability, and family protective
capacities on the JFS 01401
"Safety
Assessment" to determine the safety response.
(D) The PCSA shall, at a minimum, conduct a
face-to-face interview with each alleged child victim/child subject of the
report and at least one parent, guardian, or custodian or a caretaker having
routine responsibility for the care of the alleged child victim/ child subject
of the report within the first four working days from the date the report was
screened in as a child abuse, neglect, or dependency report to assess the
safety of the child and complete the JFS
01401
and record it on the "Safety
Assessment."
(E) If an order
of shared parenting has been issued and there has not been a residential parent
designated by the court, the PCSA shall complete the JFS 01401
an assessment of
safety with each alleged child victim/child subject of the report and at
least the parent or caretaker having routine responsibility in the home of the
parent who has physical care of the alleged child victim/child subject of the
report at the time the incident occurred within the first four working days
from the date the report was screened in as a child abuse, neglect, or
dependency report to assess the safety of the child and complete the
to be
recorded on the "Safety Assessment
JFS
01401."
(F) The PCSA shall
record the JFS 01401
"Safety Assessment" in the statewide automated child welfare information system
(SACWIS)
SACWIS within
seven
ten
working days from the date the report was screened in as a child abuse,
neglect, or dependency report. The PCSA is to approve
the "Safety Assessment" within two working days from the date of submission in
SACWIS.
(G) If the PCSA has
attempted to make face-to-face contact with the alleged child victim/child
subject of the report and at a minimum one parent, guardian, or custodian and
one or more of the parties was unavailable, the PCSA shall attempt at least one
additional face-to-face contact within the first four working days from the
date that the referral was screened in as a report, in order to complete
the JFS 01401
an
assessment of safety pursuant to paragraph (D) of this rule.
(H) If the PCSA has attempted to make
face-to-face contact pursuant to paragraphs (D) and (G) of this rule with the
alleged child victim/child subject of the report and his or her parent,
guardian, or custodian or caretaker having routine responsibility for the care
of the alleged child victim/child subject of the report and they are
unavailable, the PCSA shall
is to do all of the following:
(2)(3) Continue making
attempts of face-to-face contact pursuant to rule
5101:2-36-03,
5101:2-36-05,
or
5101:2-36-09
of the Administrative Code, as applicable.
(3)(4) Complete the
JFS 01401
"Safety
Assessment" in SACWIS within three working days after face-to-face
contact is made with each alleged child victim/ child subject of the report and
the parent, guardian, or custodian or caretaker having routine responsibility
for the care of the alleged child victim/child subject of the report.
(1) Create and approve a request to extend
the completion time frame prior to the expiration of the fourth working day
time frame from the date the report was screened in as a child abuse, neglect,
or dependency report pursuant to rule
5101:2-36-11
of the Administrative Code.
(2)
Document the reasons for the extension
request.
(I) If additional child abuse,
neglect, and/or dependency reports are screened in for assessment/investigation
after acceptance of a child abuse, neglect, and/or dependency report and prior
to the completion of the initial JFS
01401
"Safety Assessment," the PCSA shall
do one of the following:
(1) Complete
one
the
JFS 01401
assessment
of safety concerning all reports within four working days from the date
the initial report was screened in for assessment/investigation and record the
JFS 01401
"Safety
Assessment" in SACWIS within seven
ten working days. The
PCSA is to approve the "Safety Assessment" within two working days from the
date of submission in SACWIS.
(2) Complete a JFS
01401
an assessment of safety for each
report screened in for assessment/investigation within four working days from
the date each report was screened in respectively and record the
JFS 01401
"Safety
Assessment(s)" in SACWIS within seven
ten working days. The
PCSA is to approve the "Safety Assessment" within two working days from the
date of submission in SACWIS.
(J) The completion of one
JFS 01401
"Safety
Assessment" shall be permitted if a request for an extension
of the JFS 01401 has been approved and a
subsequent report has been received prior to the PCSA successfully completing
the required face-to-face contacts for the assessment of safety.
(K) The PCSA shall maintain a copy
of the JFS 01401 in the case record.
Notes
Promulgated Under: 119.03
Statutory Authority: 2151.421, 5153.16, 5153.166
Rule Amplifies: 2151.421, 5153.16
Prior Effective Dates: 03/01/2006, 10/01/2009, 03/01/2014
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