Ohio Admin. Code 5101:2-47-10 - Reimbursement for Title IV-E foster care maintenance (FCM) costs for a foster home
(A)
A Title IV-E
agency, private child placing agency (PCPA), private non-custodial agency
(PNA), and other state of Ohio licensed non-custodial agencies are to submit a
JFS 02911 "Title IV-E Single Cost Report" as described in rule
5101:2-47-26.1 of the
Administrative Code in order to be reimbursed for foster care costs when a
child is placed in a foster home as defined in rule
5101:2-1-01 of the
Administrative Code.
(B)
If a JFS 02911 cost report has been approved for
children placed in a foster home, a Title IV-E administration reimbursement
ceiling amount will be calculated based on reported and allowable Title IV-E
administration costs and rounded to the nearest dollar.
(C)
Administration
reimbursement to the Title IV-E agency for children placed in a foster home is
based on the lesser of:
(1)
The Title IV-E administration reimbursement ceiling
amount established by the JFS 02911 multiplied by the number of care days;
or
(2)
The amount paid by the Title IV-E agency for
administration.
(D)
FCM reimbursement
to the Title IV-E agency for children placed in a foster home is based on a
contemporaneous payment system. Reimbursement in a contemporaneous payment
system is the lesser of the following:
(1)
The uniform
statewide maximum amounts published annually in a "Family, Children and Adult
Services Procedure Letter" located at
http://emanuals.jfs.ohio.gov/
and published once a year.
(2)
The agreed upon
foster care placement amount paid by the Title IV-E agency. The agreed upon
foster care placement amount is to be equal to the amount the private agency
reimburses their foster parents for the maintenance of the
children.
(3)
The agreed upon amount paid by the Title IV-E agency
for other direct services which include: special diets, clothing, graduation
expenses, personal incidentals, liability insurance with respect to the child
and reasonable travel expense for home visits provided these expenses are not
included in the agreed upon foster care placement amount.
(E)
Title
IV-E costs are reimbursable to the Title IV-E agency at the appropriate federal
financial participation (FFP) amount.
(1)
The FCM costs are
reimbursable at the federal medical assistance percentage (FMAP) which is
calculated annually by the federal government; and
(2)
Title IV-E
administration costs are reimbursable at the fixed rate of fifty per
cent.
(F)
FCM reimbursement to the Title IV-E agency for a child
placed in a foster home provider or an out-of-state foster home not
participating in the Ohio department of job and family services (ODJFS) FCM
reimbursement ceiling amount approval system is limited to the actual
maintenance costs for that child, but cannot exceed the uniform statewide
maximum rates published annually in a "Family, Children and Adult Services
Procedure Letter."
(G)
Each Title IV-E agency is to enter all cases in the
Ohio statewide automated child welfare information system
(SACWIS).
(H)
To receive reimbursement a Title IV-E agency processing
their payments and seeking reimbursement from SACWIS will:
(1)
Record placement,
service authorization and placement cost information for each
child.
(2)
Generate a payment by creating a payment request and
sending the payment information to the county auditor for
payment.
(3)
Disburse payments through the county auditor at any
point during a month. These payments will be reimbursed during the monthly
reimbursement process conducted by ODJFS on the first business day of the
following month.
(4)
Access reports to review all itemized reimbursements
and assure the reimbursements are accurate.
(I)
Reimbursement
will be payable to the Title IV-E agency which registers the Title IV-E cases.
The payment amount will be calculated from the completed reimbursement
processing at the applicable FFP.
Notes
Promulgated Under: 119.03
Statutory Authority: 5103.03, 5153.166
Rule Amplifies: 5103.03, 5153.166
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