Ohio Admin. Code 5101:2-47-11 - Reimbursement for Title IV-E foster care maintenance (FCM) costs for children's residential centers (CRC), group homes, maternity homes, residential parenting facilities, and substance use disorder (SUD) residential facilities certified prior to October 1, 2020
(A)
In order to be
reimbursed for Title IV-E FCM costs when a child is placed in a CRC, group
home, maternity home, residential parenting facility, or with a parent in a SUD
residential facility as defined in rule
5101:2-1-01 of the
Administrative Code a JFS 02911 "Title IV-E Single Cost Report" as described in
rule 5101:2-47-26.1 of the
Administrative Code is to be submitted to the Ohio department of job and family
services annually. Agencies certified prior to October 1, 2020 have until
October 1, 2024 to become compliant with the requirements related to meeting
qualified residential treatment program (QRTP) standards.
(B)
If a JFS 02911
cost report has been approved for children placed in a CRC, group home,
maternity home, residential parenting facility or SUD residential facility, two
Title IV-E reimbursement ceiling amounts are calculated and rounded to the
nearest dollar.
(1)
The FCM reimbursement ceiling amount is based on
reported and allowable FCM costs.
(2)
The Title IV-E
administration reimbursement ceiling amount is based on reported allowable
Title IV-E administration costs.
(C)
Reimbursement to
the Title IV-E agency for children placed in a CRC, group home, maternity home,
residential parenting facility, or SUD residential facility is based on the
lesser of:
(1)
The FCM reimbursement ceiling amount established by the JFS
02911 multiplied by the number of care days or the amount paid by the Title
IV-E agency for foster care maintenance.
(2)
The
administration reimbursement ceiling amount established by the JFS 02911
multiplied by the number of care days or the amount paid by the Title IV-E
agency for administration.
(D)
Title IV-E costs
are reimbursable to the Title IV-E agency at the appropriate federal financial
participation (FFP) amount.
(1)
The FCM costs are reimbursable at the federal medical
assistance percentage (FMAP) which is calculated annually by the federal
government; and
(2)
Title IV-E administration costs are reimbursable at the
fixed rate of fifty per cent.
(E)
FCM reimbursement
can be claimed whenever a child is placed with a parent in a SUD residential
facility without meeting the ADC-relatedness requirement and the placement does
not exceed twelve months. The following criteria is to be met:
(1)
The
recommendation for the placement is specified in the child's case plan before
the placement.
(2)
The SUD residential facility provides, as part of the
treatment for substance abuse, the following services:
(a)
Parenting skills
training.
(b)
Parent education.
(c)
Individual
counseling.
(d)
Family counseling.
(3)
The services
identified in this rule are provided under an organizational structure and
treatment framework with recognized principles of a trauma-informed approach
and trauma-specific interventions to address the consequences of trauma and
facilitate healing.
(F)
Each Title IV-E
agency is to enter all cases in the Ohio statewide automated child welfare
information system (SACWIS).
(G)
To receive
reimbursement a Title IV-E agency processing their payments and seeking
reimbursement from SACWIS is to:
(1)
Record placement, service authorization and placement
cost information for each child.
(2)
Generate a
payment by creating a payment request and sending the payment information to
the county auditor for payment.
(3)
Disburse payments
through the county auditor at any point during a month. These payments will be
reimbursed during the monthly reimbursement process conducted by ODJFS on the
first business day of the following month.
(4)
Access reports to
review all itemized reimbursements and assure the reimbursements are
accurate.
(H)
Reimbursement will be payable to the Title IV-E agency
which registers the Title IV-E cases. The payment amount will be calculated
from the completed reimbursement processing at the applicable FFP.
Replaces: 5101:2-47-11
Notes
Promulgated Under: 119.03
Statutory Authority: 5103.03, 5153.166
Rule Amplifies: 5103.03, 5153.166
Prior Effective Dates: 08/22/1986, 01/01/1987 (Emer.), 05/07/1987 (Emer.), 08/03/1987, 04/15/1988 (Emer.), 07/11/1988, 09/01/1989 (Emer.), 11/30/1989, 09/01/1992, 05/01/1998, 09/01/2003, 07/01/2004, 09/01/2009, 06/01/2015, 05/01/2019
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