(A) What is the new
hire reporting program?
Pursuant to section
3121.891
of the Revised Code, all employers are required to provide information to the
Ohio department of job and family services (ODJFS) about employees who are
newly hired, or a contractor of a person who resides, works, or will be
assigned to work in this state to whom the employer anticipates paying
compensation. A newly hired employee means an employee who has not previously
been employed by the employer; or was previously employed by the employer, but
has been separated from such prior employment for at least sixty consecutive
day according to the requirements of
42 U.S.C.
653a
(2012)
(10/2011).
(B) How is the new hire information used?
(1) In accordance with section
3121.898
of the Revised Code, the county agency shall use the state directory of new
hires information to ensure all employment information has been reported,
verified, and used appropriately when determining supplemental nutrition
assistance program (SNAP) benefits. Alerts are generated in the statewide
automated eligibility system when there is a match with new hire
information.
(2) In accordance with
7
U.S.C.
2020(e)(24)
(2/2014)
(12/2018), the county agency shall use the national
directory of new hires information to ensure all employment information has
been reported, verified, and used appropriately when determining eligibility
for SNAP benefits at certification and recertification. Alerts are generated in
the statewide automated eligibility system when there is a match with national
new hire information.
(C) What is the county agency's
responsibility when a new hire alert is received?
(1) Immediately upon receipt of a new hire
alert, but no later than three working days, the county agency must make
telephone contact with the assistance group. The information obtained as a
result of the telephone contact shall include, but not be limited to, the
following:
(a) Hourly rate of pay;
(b) Hours worked per week;
(c) Correct mailing address of the
employer.
(2)
If
When the
assistance group does not have a telephone or cannot be immediately reached,
the JFS 04219 "Request for Contact Important Notice"
(rev. 4/2010) or the system equivalent shall be
sent within three working days.
(3)
All information reported by the client shall be immediately followed up with a
request for hard copy verification (e.g., pay stubs, employment verification
form).
If
When
the assistance group is having trouble obtaining the verification, the best
available documentation may be acceptable (e.g. third party statement, call to
the employer, or client statement).
(4) Information reported by client statement
shall be used in determining eligibility for SNAP benefits until the employer
verification can be obtained.
Notes
Ohio Admin. Code
5101:4-7-08
Effective:
4/1/2021
Five Year Review (FYR) Dates:
1/5/2021 and
04/01/2026
Promulgated
Under:
119.03
Statutory Authority:
5101.54
Rule Amplifies:
5101.54,
329.04,
329.042
Prior Effective Dates: 08/01/1998, 05/11/2002, 12/08/2005,
02/10/2011, 02/01/2016