Ohio Admin. Code 5101:9-31-94 - Workforce Innovation and Opportunity Act (WIOA) youth allocation methodology
(A) The Ohio department of job and family
services (ODJFS) issues the department of labor (DOL) WIOA youth formulary
allocations to the local WIOA fiscal agent on behalf of the
WIOA local workforce development boards
(LWBDs)
(LWDBs) to help disadvantaged and unemployed youth
earn while learning through support services and effective employment-based
activities.
(B) This allocation is
composed of one hundred per cent federal funds. The catalog of federal domestic assistance (CFDA)
assistance listings number is 17.259. ODJFS
authorizes the WIOA youth funds on a program year (PY) basis.
(C)
The period of
performance
ODJFS communicates the
funding and liquidation period
periods
for this
allocation will be communicated by ODJFS through the county finance
information system (CFIS). Funds must be expended by
the end of
The WIOA local area can incur
accruals through the funding period
of performance and
disburse and
reported
report
expenditures no later than the end of the liquidation period.
(D) Methodology
ODJFS uses the following formulas, as described in WIOA section
127(b)(1)(C)(ii) to allocate youth formulary funding to
(1) Youth
funding stream
(a) ODJFS allocates one-third
of the funds based on the relative number of unemployed individuals in areas of
substantial unemployment in each WIOA local area
compared to the total number of unemployed individuals in areas of substantial
unemployment in the state.
(b)
ODJFS allocates one-third of the funds based on the relative excess number of
unemployed individuals in each WIOA local area
compared to the total excess number of unemployed individuals in the
state.
(c) ODJFS allocates
one-third of the funds based on the relative number of disadvantaged youth
living in each WIOA
local area compared to the total number of disadvantaged
population (where disadvantaged youth
in the state
are
individuals aged fourteen to twenty-one, with income or in a family with income
that does not exceed the poverty line or seventy per cent of the lower living
standard income level for the family size, whichever is less) .
(2) Hold harmless provision
(a) ODJFS applies the "hold harmless"
provision which states that no WIOA local area
receive an allocation that is less than ninety per cent of the average
allocation for the preceding two fiscal years.
(b) ODJFS will calculate the amounts
necessary for increasing allocations to WIOA
local areas in accordance with the hold harmless provision by proportionately
reducing the allocations made to other WIOA local
areas, unless a waiver from the DOL allows for a
deviation from this standard .
(c) If the amount of WIOA funds appropriated
in a fiscal year are not sufficient to provide the amount specified in
paragraph (D)(2)(b) of this rule to all WIOA
local areas, ODJFS will proportionally reduce the amounts allocated to each
WIOA local area.
(E) Allowable expenditures
Youth program design and youth
program elements
The list of
(1) Tutoring, study
skills training, instruction and evidence based dropout prevention and recovery
strategies that lead to completion of the requirements for a secondary school
diploma or its equivalent;
(2) Work
experiences which may include summer employment opportunities and other
employment opportunities available throughout the school year,
pre-apprenticeship programs, on-the-job training, and internships and job
shadowing;
(3) Alternative
secondary school services, or dropout recovery services;
(4) Occupational skills training;
(5) Education offered concurrently with and
in the same context as workforce preparation activities and training for a
specific occupation;
(6) Leadership
development opportunities, including community service and peercentered
activities;
(7) Supportive
services;
(8) Adult mentoring for
at least twelve months during and after program participation;
(9) Follow-up services for at least twelve
months after completion of participation;
(10) Comprehensive guidance and counseling,
as appropriate to the individual youth;
(11) Financial literacy education;
(12) Entrepreneurial skills
training;
(13) Services that
provide labor market information about in-demand industry sectors or
occupations available in the WIOA local areas;
and
(14) Activities that help youth
prepare for and transition to postsecondary education and training.
(F) Expenditure requirements
(1) Out-of-school youth
(a) The WIOA's primary focus for youth
formula programs is to support the educational and career success of
out-of-school youth (OSY) as described in the WIOA section
129(a)(1)(B).
(b) WIOA section
129(a)(4) requires WIOA local areas to spend a
minimum of seventy-five per cent youth formula funds excluding administration
funds, on OSY.
(2) Youth
work experience
(a) WIOA section 129(c)(4)
prioritizes paid and unpaid work experiences as a critical youth program
element that includes an academic and occupational education
component.
(b)
WIOA
Local
local areas must spend at least twenty per cent
of youth formula funds on unpaid and paid work experiences as described in
paragraph (E) (2) of this rule, exclusive of funds provided for administrative
costs.
(c) Program expenditures for
the work experiences program element include wages and staffing costs for the
development and management of work experiences.
(3) Allocated funds may not be used on
construction or purchase of facilities, buildings, or foreign travel.
(G) Administration
(1) The costs of administration are the costs
associated with performing the following:
(a)
Accounting, budgeting, financial and cash management;
(b) Procurement and purchasing;
(c) Property and personnel
management;
(d) Payroll;
(e) Audits and coordinating the resolution of
findings arising from audits, reviews, investigations and incident
reports;
(f) General legal
services;
(g) Developing systems
and procedures, including information systems, required for these
administrative functions; and
(h)
Fiscal agent responsibilities.
(2) In accordance with
20
C.F.R. part 683.215, the definition of WIOA
administration specifies that all costs incurred for functions and activities
of sub-recipients and contractors are program costs, unless the sub-recipient
or contractor is performing only administrative functions.
(3) A WIOA
local area may use up to ten per cent of the allocation amounts for the
administrative cost of carrying out WIOA activities.
(4) Sub-recipients and contractors performing
program functions that are funded with WIOA youth funds do not report the costs
associated with performing these program functions as administrative costs
against the area's ten per cent administration expense limit.
(H) Local areas shall comply with
all office of workforce development (OWD) program policy regarding expenditure
rates and recapture of unused funds. ODJFS will determine the level of
adjustment needed if DOL should issue a rescission of funds.
(1) The governor may set aside a certain
percentage of youth formula funds as described in WIOA section 128 for
statewide activities, including five per cent for administrative activities.
These funds may be combined and spent on statewide youth activities as
described in WIOA section 129(b).
(2) ODJFS may periodically allocate statewide
funding for special projects.
(3)
Statewide funds are available for expenditure during the current PY and the two
succeeding PYs.
Notes
Promulgated Under: 111.15
Statutory Authority: 5101.02, 6301.03
Rule Amplifies: 5101.02, 6301.03
Prior Effective Dates: 06/22/2015, 06/25/2017
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