Ohio Admin. Code 5101:9-6-82 - Inter-county adjustment of allocations (ICAA)
(A)
The inter-county adjustment of
allocations
ICAA is a process for county
family services agencies (CFSAs), as defined in rule
5101:9-6-50 of the
Administrative Code, to facilitate inter-county allocation requests for
additional and/or release of funds.
(B) Subject to the requirement of this rule,
the Ohio department of job and family services (ODJFS) will execute the request
to adjust allocated funds based on the completion, acceptance, and submission
of the inter-county transfer budget request in the county finance information
system (CFIS). Proposed transactions and final agreements regarding the
adjustment of funds will be initiated and entered into by the agencies
involved. ODJFS will not be a party to or participate in any proposed or final
inter-county adjustment agreements with any CFSA. However, in the event there
are funding problems with one or more of the funds, the director of ODJFS may
limit fund sources, either partially or totally, that are available for an
exchange of allocation amounts between counties.
(C) ODJFS notifies the CFSA of county
allocation funding levels through subgrant notices issued through CFIS. The
allocation amounts listed in the CFIS notice, less any draws against the
allocation amounts, will be the maximum amount eligible for
the inter-county adjustment of
allocated
ICAA funds.
(D) If funding
level
statewide budget reductions or
increases occur during the funding period, allocation dollar amount changes
to the CFSA budget will be
made proportionate to the certified allocation
dollar
based on the budget amounts that
ODJFS has on record as of the effective date for the announced
funding level
budget change. The funding period is the period in
which services are performed and/or provided. Pending adjustments will not be a
factor in the calculation.
(E)
Inter-county agreements can only be made between similar CFSAs. Agreements
involving public assistance (PA) funds can only be made between county
departments of job and family services (CDJFSs). Agreements involving public
children service agency (PCSA) funds can only be made between PCSAs. Agreements
involving child support enforcement agency (CSEA) funds can only be made
between CSEAs.
(F) When two CFSAs
agree to an inter-county transfer of funding, each CFSA shall complete the
inter-county transfer budget request in CFIS which shall serve as the agreement
between the county directors involved in the transaction.
(1) The director of the CFSA or another
designee releasing funds is certifying the following when submitting an
inter-county transfer budget request in CFIS:
(a) Sufficient funding levels remain to
provide mandated services for the remainder of the funding period;
(b) If the funding source is temporary
assistance for needy families (TANF), Ohio works first (OWF), medicaid, or food
assistance (FA) funding, all mandated services for the remainder of the state
fiscal year (SFY) will be provided, regardless of funding; and
(c) The fund release does not leave the
county with an amount below the previous SFY expenditure level.
(2) A resolution passed by the
board of county commissioners of each county shall be attached to the
inter-county transfer budget request in CFIS.
(3) The board of county commissioners may
pass a resolution:
(a) Assigning authority to
the director of the CFSA to serve as their designee on behalf of the county for
a specific period of time to release and/or accept funds;
(b) Assigning authority to another party to
serve as designee on behalf of the county for a specific period of time to
release and/or accept funds; or
(c)
Agreeing to enter in the inter-county adjustment agreement with a specific
county with specific amounts.
(4) The submittal of the inter-county
transfer budget request in CFIS will serve as a request for
allocated funds
a
budget transfer adjustment by a CFSA
and must be received by ODJFS no later than the last
date of the liquidation period of the funds being transferred.
(a)
An ICAA can be
processed anytime during the funding period of a budget.
(b)
During the
liquidation period of a budget an ICAA can only be processed within the time
frame communicated by ODJFS on a quarterly basis.
(G) Upon the timely receipt of a
properly completed inter-county transfer budget request in CFIS and county
commissioner resolution(s), ODJFS will execute the requested adjustment of
funds from the counties involved in the transaction.
(1) ODJFS will reduce the allocation for
funds as specified on the inter-county transfer budget request in
CFIS;
(2) ODJFS will increase the
allocation for funds as specified on the inter-county transfer budget request
in CFIS; and
(3) Upon completion of
the fund-adjustment, ODJFS will notify the CFSA that
revised subgrant notices are available in CFIS.
(H) The approval by ODJFS to adjust the
allocation of a CFSA pursuant to this rule is for the funding and liquidation
period during the fiscal year in which it is made and does not obligate ODJFS
to any future allocation increase to the CFSA.
(I) Nothing in this rule should be
interpreted or construed to replace, amend, or supersede the requirements of
rule 5101:9-6-02 of the
Administrative Code.
(J) The
definitions, requirements and responsibilities contained in rule
5101:9-6-50 of the
Administrative Code are applicable to this rule.
Notes
Promulgated Under: 111.15
Statutory Authority: 5101.161, 5101.46, 5101.02
Rule Amplifies: 5162.03, 5101.02, 5101.16, 5101.161, 5101.46, 5101.54, 5107.05
Prior Effective Dates: 09/15/2005, 11/06/2009, 10/01/2010, 05/31/2011, 08/30/2013, 04/01/2018
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
(A) The inter-county adjustment of allocations ICAA is a process for county family services agencies (CFSAs), as defined in rule 5101:9-6-50 of the Administrative Code, to facilitate inter-county allocation requests for additional and/or release of funds.
(B) Subject to the requirement of this rule, the Ohio department of job and family services (ODJFS) will execute the request to adjust allocated funds based on the completion, acceptance, and submission of the inter-county transfer budget request in the county finance information system (CFIS). Proposed transactions and final agreements regarding the adjustment of funds will be initiated and entered into by the agencies involved. ODJFS will not be a party to or participate in any proposed or final inter-county adjustment agreements with any CFSA. However, in the event there are funding problems with one or more of the funds, the director of ODJFS may limit fund sources, either partially or totally, that are available for an exchange of allocation amounts between counties.
(C) ODJFS notifies the CFSA of county allocation funding levels through subgrant notices issued through CFIS. The allocation amounts listed in the CFIS notice, less any draws against the allocation amounts, will be the maximum amount eligible for the inter-county adjustment of allocated ICAA funds.
(D) If funding level statewide budget reductions or increases occur during the funding period, allocation dollar amount changes to the CFSA budget will be made proportionate to the certified allocation dollar based on the budget amounts that ODJFS has on record as of the effective date for the announced funding level budget change. The funding period is the period in which services are performed and/or provided. Pending adjustments will not be a factor in the calculation.
(E) Inter-county agreements can only be made between similar CFSAs. Agreements involving public assistance (PA) funds can only be made between county departments of job and family services (CDJFSs). Agreements involving public children service agency (PCSA) funds can only be made between PCSAs. Agreements involving child support enforcement agency (CSEA) funds can only be made between CSEAs.
(F) When two CFSAs agree to an inter-county transfer of funding, each CFSA shall complete the inter-county transfer budget request in CFIS which shall serve as the agreement between the county directors involved in the transaction.
(1) The director of the CFSA or another designee releasing funds is certifying the following when submitting an inter-county transfer budget request in CFIS:
(a) Sufficient funding levels remain to provide mandated services for the remainder of the funding period;
(b) If the funding source is temporary assistance for needy families (TANF), Ohio works first (OWF), medicaid, or food assistance (FA) funding, all mandated services for the remainder of the state fiscal year (SFY) will be provided, regardless of funding; and
(c) The fund release does not leave the county with an amount below the previous SFY expenditure level.
(2) A resolution passed by the board of county commissioners of each county shall be attached to the inter-county transfer budget request in CFIS.
(3) The board of county commissioners may pass a resolution:
(a) Assigning authority to the director of the CFSA to serve as their designee on behalf of the county for a specific period of time to release and/or accept funds;
(b) Assigning authority to another party to serve as designee on behalf of the county for a specific period of time to release and/or accept funds; or
(c) Agreeing to enter in the inter-county adjustment agreement with a specific county with specific amounts.
(4) The submittal of the inter-county transfer budget request in CFIS will serve as a request for allocated funds a budget transfer adjustment by a CFSA and must be received by ODJFS no later than the last date of the liquidation period of the funds being transferred.
(a) An ICAA can be processed anytime during the funding period of a budget.
(b) During the liquidation period of a budget an ICAA can only be processed within the time frame communicated by ODJFS on a quarterly basis.
(G) Upon the timely receipt of a properly completed inter-county transfer budget request in CFIS and county commissioner resolution(s), ODJFS will execute the requested adjustment of funds from the counties involved in the transaction.
(1) ODJFS will reduce the allocation for funds as specified on the inter-county transfer budget request in CFIS;
(2) ODJFS will increase the allocation for funds as specified on the inter-county transfer budget request in CFIS; and
(3) Upon completion of the fund-adjustment, ODJFS will notify the CFSA that revised subgrant notices are available in CFIS.
(H) The approval by ODJFS to adjust the allocation of a CFSA pursuant to this rule is for the funding and liquidation period during the fiscal year in which it is made and does not obligate ODJFS to any future allocation increase to the CFSA.
(I) Nothing in this rule should be interpreted or construed to replace, amend, or supersede the requirements of rule 5101:9-6-02 of the Administrative Code.
(J) The definitions, requirements and responsibilities contained in rule 5101:9-6-50 of the Administrative Code are applicable to this rule.
Notes
Promulgated Under: 111.15
Statutory Authority: 5101.161, 5101.46, 5101.02
Rule Amplifies: 5162.03, 5101.02, 5101.16, 5101.161, 5101.46, 5101.54, 5107.05
Prior Effective Dates: 09/15/2005, 11/06/2009, 10/01/2010, 05/31/2011, 08/30/2013, 04/01/2018